WPS Dropdown List on macOS: Introduction

WPS Dropdown List is a spreadsheet feature for creating selectable menus in cells; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Dropdown List is a built-in feature in WPS Spreadsheet for macOS that lets you create selectable options inside cells. It helps standardize data entry, reduce repeated typing, and lower the chance of inconsistent input.

Core capabilities include:

Create a dropdown list directly from the Dropdown List entry and add items manually.
Import options from an existing cell range for easier list maintenance.
Create a dropdown through Data Validation with the List rule to control allowed input.

This feature is useful for status tracking, category entry, approval fields, class rosters, inventory labels, and other structured spreadsheet workflows.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for Mac
Network	No mandatory network connection is required for local dropdown list creation and use
Other	You need an editable WPS Spreadsheet file and permission to modify target cells

Download & Installation

Before using Dropdown List, install WPS Office for Mac and open a spreadsheet file.

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch WPS Office → open a spreadsheet → confirm that the Data tab shows Dropdown List or Validation

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Creates dropdown lists in spreadsheet cells, supports manual item entry and importing options from a cell range, and also supports a List rule through Data Validation.	Microsoft Word supports drop-down list content controls in forms, where users choose from predefined options in a document form.	Google Sheets supports in-cell dropdown lists, including dropdown values entered directly or generated from a range, with display style options.	Notion databases support Select properties for choosing one option from a list of tags for categorization and status-style organization.	Adobe Acrobat supports dropdown and list box field properties for PDF forms.
WPS Advantages	Advantage: Built for spreadsheet cell entry workflows. Distinct: Offers both a direct Dropdown List entry and a Data Validation path for creating lists.	Compared with WPS: the official Microsoft page here focuses on Word form controls rather than spreadsheet cell validation.	Compared with WPS: Google Sheets also supports in-cell dropdowns, while its official guidance emphasizes the data validation panel and display styles.	Compared with WPS: Notion Select is centered on database properties rather than a traditional spreadsheet cell validation workflow.	Compared with WPS: Adobe’s dropdown controls are designed for PDF form fields rather than spreadsheet data entry.
Official Source	—	Create a form in Word	Create an in-cell dropdown list	Database properties	Field properties for form components

Overall Conclusion
WPS Dropdown List is well suited to everyday spreadsheet entry and data consistency tasks on macOS. If your work is centered on document forms, database properties, or PDF forms, Microsoft, Notion, and Adobe provide related capabilities in different product contexts.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	How It Helps
1	Project status entry	Project managers and collaborators	Status values are entered inconsistently	Use a dropdown list to standardize status options
2	Course or class selection	Teachers and academic staff	Repeated typing of names is inefficient	Import options from a cell range for quick selection
3	Inventory category management	Operations and warehouse teams	Category fields are easy to mistype	Use data validation to limit allowed input
4	Approval result entry	Administrative and HR staff	Approval values are not entered in a consistent format	Preset options such as Approved, Rejected, or Pending
5	Survey sheet cleanup	Data entry and analysis staff	Batch entry can create spelling variations	Keep values consistent with fixed options

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Basic spreadsheet dropdown list use	✅ Available	✅ Available
Basic PDF features	✅ Available	✅ Available
Advanced PDF and broader advanced tools	Partially limited	More features available
Cloud storage	1 GB	20 GB on plans shown on the pricing page

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Why
Daily spreadsheet entry and simple category selection	Free	Basic dropdown list workflows are available without membership
Broader document work with more advanced tools and larger cloud storage	WPS Premium	Suitable for users who regularly work across multiple document types and need more extended capabilities

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