WPS Signature Settings on Windows: Introduction

WPS Signature Settings helps you add, edit, or turn off an email signature in WPS Mail on Windows; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	All listed tasks are available directly

About This Feature

Overview

Signature Settings is an email personalization feature in WPS Mail. It lets you control whether a signature is added automatically at the end of outgoing messages. In this area, you can choose not to use a signature, apply a default style, or open a custom style editor to create your own signature content.

The main capabilities include:

No signature: send messages without an automatic signature.
Default style: preview and use a preset signature style.
Custom style: open the editor panel and enter your own name, title, phone number, or other contact details.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office and access WPS Mail normally
App version	It is recommended to use the latest version of WPS Office for the full mail settings interface
Network	An internet connection is needed to open mail, sync accounts, and send test messages
Other	Sign in to an available mail account before opening Signature Settings and saving changes

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation notes	Download and install the Windows version of WPS Office, then sign in to your mail account to use Signature Settings
Post-install check	Open WPS Mail, go to Settings in the upper-right corner, and confirm that the Signature Settings tab is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In mail settings, WPS provides three ways to handle signatures: no signature, default style, and custom style.	Outlook supports multiple signatures, separate defaults for new messages and replies or forwards, and signature content with text, links, and images.	Gmail lets users create and edit signatures, insert images, and set defaults for new emails and replies.	Notion Mail includes a default signature toggle and a replies-and-forwards option, but signature editing opens Gmail settings.	Acrobat focuses on requesting e-signatures for PDF documents rather than managing email footer signatures.
WPS Advantages	Advantage: WPS keeps no-signature, default-style, and custom-style options in one settings area for quick switching.	Compared with WPS: Outlook offers more detailed signature management, including multiple saved signatures and more automatic rules.	Compared with WPS: Gmail supports multiple signatures and images, but the entry point is inside general web mail settings.	Compared with WPS: Notion Mail relies on Gmail for signature editing and offers a narrower native signature workflow.	Compared with WPS: Adobe centers on document signing workflows, so it is not a direct email signature settings tool.
Official Source	—	Outlook email signature settings	Create a Gmail signature	Notion Mail settings	Send documents for e-signature in Acrobat

Overall Conclusion
WPS Signature Settings is suitable for Windows users who want a focused place to turn signatures on, switch styles, or remove signature content. Compared with Outlook and Gmail, the WPS flow is more concentrated around a single settings area, while Adobe serves a different document-signing scenario.

Use Cases

No.	Scenario	Suitable for	Main issue	How it helps
1	Daily work email signatures	Office staff	Re-entering contact details in every message takes time	Use a default style or a custom style in Signature Settings
2	Managing multiple mail accounts	Users with more than one mailbox	Different accounts may need different signature content	Adjust signature content for each account as needed
3	Temporarily sending without a signature	Users sending short internal emails	Some messages do not need a full signature block	Switch to No signature in Signature Settings
4	Keeping brand details consistent	Team leads and business users	External emails may look inconsistent	Use a default style or a shared custom signature format
5	Updating contact details	Users with a new role or phone number	Old signature details may still be sent	Open the custom style editor and update the signature promptly

Membership & Benefits

Free vs WPS Premium

Feature area	Free users	WPS Premium
Writer, Spreadsheet, and Presentation core apps	✅ Available	✅ Available
Mail signature settings	✅ Available	✅ Available
Some advanced PDF and AI features	Basic or limited access depending on the feature	✅ Broader access to advanced features and higher usage allowances
Cloud storage	1 GB	20 GB, depending on plan

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
You only need email signatures and everyday office work	Free	Signature Settings is available directly and fits routine communication
You also need more PDF, AI, or expanded office features	WPS Premium	Better suited to users who need more advanced tools and larger cloud storage

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