How to Use WPS Index Entry on Windows

Use WPS Index Entry with 4 how-to topics, including 4 free topics and 0 membership-related topics; use the How-to Index below to jump to each task.

How-to Index

How-to Guide

1. Mark index entries

Feature path: References → Mark Index Entry

1. Select the keyword you want to add to the index.
2. Click Mark Index Entry on the References tab.
3. Confirm the main entry name in the dialog box.
4. Click Mark to add the current entry, or click Mark All to mark matching text throughout the document.

Success Criteria

• Interface result: The selected keyword has been marked as an index entry.
• Next action available: You can continue selecting and marking more keywords.

Tips While Using

• Common mistake: If no text is selected first, you may need to type the main entry manually.
• Environment note: Use this feature in an editable document in WPS Writer.

2. Set subentries and page number formatting

Feature path: References → Mark Index Entry

1. Select a keyword and open the Mark Index Entry dialog box.
2. Enter a subentry if you want a more detailed category under the main entry.
3. Choose the page number format as regular, bold, or italic.
4. Click Mark or Mark All to apply the setting.

Success Criteria

• Interface result: The index entry now includes a more detailed category or page number style.
• Next action available: The inserted index can later display the selected hierarchy and page number formatting.

Tips While Using

• Common mistake: Inconsistent naming between main entries and subentries can make the final index harder to organize.
• Environment note: It helps to standardize terminology before marking entries in batches.

3. Insert an index

Feature path: References → Insert Index

1. Place the cursor where you want the index to appear.
2. Click Insert Index on the References tab.
3. Choose an index layout such as indented or run-in.
4. Set options such as the number of columns and page number alignment if needed.
5. Click OK to generate the index.

Success Criteria

• Interface result: An index has been generated in the document.
• Next action available: You can continue editing the document and update the index later if needed.

Tips While Using

• Common mistake: If index entries were not marked first, the inserted index may be incomplete.
• Environment note: It is usually easier to insert the index after the main document content is mostly stable.

4. Update or remove index content

Feature path: Right-click the index / Show editing marks

1. After document content or page numbers change, right-click the generated index.
2. Choose the update option, or press F9 to refresh the index.
3. If you need to remove an index entry mark, display the related marks in the document first.
4. Delete the corresponding index entry mark, then update the index again.

Success Criteria

• Interface result: The index entries or page numbers now match the current document state.
• Next action available: You can continue adding entries or insert the index again if needed.

Tips While Using

• Common mistake: Deleting body text without removing the related mark can affect the final index result.
• Environment note: Save the document before updating the index.