WPS Index Entry on Windows: Introduction

WPS Index Entry is a document indexing feature in WPS Writer for marking keywords and generating an index; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index table
Membership-related items	0	Matches the number of membership-related rows in the index table

About This Feature

Overview

Index Entry is a built-in document organization feature in WPS Writer. It lets you mark keywords as index entries and generate an index in the document so readers can locate topics by page number more easily.

Core capabilities include:

Mark index entries for selected keywords.
Add subentries for more detailed topic grouping.
Set page number formatting to regular, bold, or italic.
Insert an index at a chosen location in the document.

This feature is useful for books, manuals, technical documentation, and other long documents that need topic-based navigation.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A continuous internet connection is not required for local index editing; internet access is needed for download and account-related actions
Other	Open an editable document in WPS Writer

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Writer, go to the References tab, and confirm that index-related commands are available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In the References tab, WPS lets you mark index entries, add subentries, choose page number formatting, and insert an index.	Word lets users mark index entries, add subentries and cross-references, then create and update an index in the document.	The Google Docs product page highlights collaboration, smart building blocks, document tabs, and AI-assisted drafting, but it does not describe a traditional index-entry and generated index workflow.	Notion provides workspace search, filters, and page search for finding content, but it is not presented as a page-number index generation tool for formatted documents.	Acrobat provides bookmarks, page thumbnails, and PDF navigation features, focusing on navigation inside PDFs rather than index-entry marking in a word processor.
WPS Advantages	Advantage: WPS keeps keyword marking and index generation inside the document editing workflow, which fits long-document layout and publishing tasks.	Compared with WPS: Word also supports a full index workflow and includes cross-reference options when marking entries.	Compared with WPS: Google Docs focuses more on collaboration and content organization, and its product page does not describe a traditional index-entry command.	Compared with WPS: Notion is better suited to workspace search and page organization than page-number indexing for print-style documents.	Compared with WPS: Acrobat is better suited to PDF navigation and bookmark management than editing index entries in a writer document.
Official Source	—	Create and update an index	Google Docs product page	Search in your workspace	Page thumbnails and bookmarks in PDFs

Overall Conclusion
If you need to build a page-based keyword index in a long document, WPS provides a workflow that is close to traditional word-processing layout. The other products emphasize collaboration, workspace search, or PDF navigation, which serve different document management needs.

Use Cases

No.	Scenario	Suitable for	Main challenge	How WPS helps
1	Book appendix organization	Editors, authors	Topics are scattered and hard to locate	Mark keywords first, then insert an index in one place
2	Product manual layout	Technical writers	Long documents make term lookup slower	Create index entries for terms and generate page references
3	Training material preparation	Teachers, trainers	Key concepts are hard to review quickly	Use main entries and subentries for structured indexing
4	Standards document maintenance	Office users	Updated content can make navigation less clear	Update the index after content or page changes
5	Academic material compilation	Researchers, students	Many specialized terms reduce lookup efficiency	Mark terms in batches and insert an index later

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Mark index entries and insert an index	Available	Available
Basic PDF features	Available	Available
Cloud storage	1 GB	20 GB
Template downloads	Limited	More advanced templates and additional benefits

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Occasional long-document editing and index generation	Free	Index Entry is available for regular document layout needs
Need more cloud storage or broader value-added tools	WPS Premium	Suitable if you also need more storage space and expanded office features

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