WPS Cloud Records on macOS: Introduction

WPS Cloud Records on macOS helps teams review collaboration activity by time, editor, action type, and content summary; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	No membership requirement is described for this feature
Record retention	Latest 1000 records	Older records are overwritten after the limit is reached
Prerequisite	Collaboration mode enabled	Use this feature in a cloud document collaboration scenario

About This Feature

Overview

WPS Cloud Records is a collaboration tracking feature in WPS Office for Mac cloud documents. It helps teams review who made changes, when the action happened, and what kind of change was made during multi-person editing.

Core capabilities include:

View the collaboration record list to check action time, collaborator details, action type, and content summary.
Filter records by time range, collaborator, and action type.
Use version history when you need a more complete view of document differences.
Open the restore-related entry from record details when you need to recover earlier content.

This feature is useful for team document reviews, edit tracing, responsibility checks, and accidental change investigation.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office for macOS
App version	The latest version of WPS Office for Mac is recommended
Network	An internet connection is required to access cloud documents and collaboration records
Other	Sign in with a WPS account, open a cloud document, enable collaboration mode, and make sure you have the required access permissions

Source: System Requirements for WPS Office

Download & Installation

Before using collaboration records, install WPS Office for Mac, sign in to your account, and open a cloud document.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office → sign in → open a cloud document → confirm that the History entry is available from file actions
Before you start	Make sure the target document is already in collaboration mode

Source: WPS Office Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Shows collaboration activity in cloud documents with action time, collaborator identity, action type, and content summary, and supports filtering records by conditions.	Microsoft 365 provides Version History for files stored in OneDrive or SharePoint, letting users open or restore earlier versions, with a stronger focus on version-level review.	Google Docs lets users view version history, see who updated a file, restore earlier versions, and create named versions; some editor-detail features are tied to specific Google Workspace plans.	Notion provides page Updates and Page history so teams can review page changes and restore earlier versions, with a focus on page-level updates.	Adobe Acrobat compares two PDF versions and generates a difference report, focusing on file comparison rather than a running collaboration record list.
WPS Advantages	Advantage: shows collaborator time, action type, and content summary directly in the document workflow; Distinct: includes filtering for faster day-to-day collaboration review.	Compared with WPS: focuses more on version history and restore actions, and the official page does not describe a collaboration record list filtered by editor and action type.	Compared with WPS: version history is detailed, but some “see who changed a part of a document” capabilities are limited to certain Workspace plans.	Compared with WPS: works well for page update tracking and page restoration, but the official guide emphasizes page-level updates rather than document action summaries.	Compared with WPS: stronger for side-by-side PDF comparison, but it is not positioned as a continuous multi-editor activity record.
Official Source	—	View previous versions of Office files	Find what's changed in a file	Tips to keep your team’s Notion pages up to date	Compare two versions of a PDF file

Overall Conclusion
If your main goal is to review who did what during cloud document collaboration, WPS Cloud Records fits that workflow directly. Microsoft, Google, Notion, and Adobe each provide related history or comparison tools, but their official guidance emphasizes different use cases such as version recovery, page history, or PDF comparison.

Use Cases

No.	Scenario	Suitable For	Main Need	How WPS Helps
1	Review team editing activity	Project members, editors	Need to know who changed the document recently	Open collaboration records to review time, editor, and action summary
2	Investigate accidental deletion	Document owners	Content is missing and the cause is unclear	Filter deletion-related actions, then check version history if needed
3	Audit the collaboration process	Managers, reviewers	Need a clear activity trail	Filter records by collaborator or time range
4	Restore earlier content quickly	Collaborators	Need to return to an earlier state	Open record details and use the restore-related entry
5	Confirm responsibility for a change	Team leads	Need to identify who made a specific edit	Check the avatar, name, and time shown in the record

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
View collaboration records	✅	✅
Filter collaboration records	✅	✅
Cloud storage	1 GB	20 GB
Template downloads	Limited	More advanced templates and related benefits
PDF features	Basic features	More advanced PDF features

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Review collaboration records in daily work	Free	This feature is described without a membership requirement
Need more cloud storage and broader office features	WPS Premium	Better suited for users who also need more storage, templates, and advanced PDF tools

Membership page: Subscribe to WPS Premium