WPS Shared Folder in WPS Cloud Documents on macOS: Introduction

WPS Shared Folder in WPS Cloud Documents on macOS helps teams create a shared workspace, invite members, and manage files in one place; 4 core tasks, 4 available without membership, and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS Shared Folder in WPS Cloud Documents is a collaboration feature in WPS Office for macOS. It helps you create a shared folder, invite members, and keep files in that folder synced for team collaboration.

Core tasks include:

Create a shared folder: Set up a team workspace quickly.
Configure shared folder settings: Adjust invitations, approval rules, default view-only access, and link expiration.
Invite members: Invite people from contacts or share an invitation link.
Manage member permissions: Set members as admins, editors, viewers, or remove them.

This feature works well for team file collaboration, project document management, and shared document access across members. It also supports common search intent such as how to share files online and how to manage a shared folder on macOS.

System Requirements

Item	Requirement
OS	A macOS device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for Mac
Network	An internet connection is required for creating, inviting, syncing, and permission management
Other	It is recommended to sign in with a WPS account before using WPS Cloud Documents

Download & Installation

Item	Details
Official Download	WPS Office Free Download
Post-install Check	Launch WPS, open Personal Space, and confirm that you can see the New entry and shared folder options

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports creating a shared folder, inviting members, setting join rules, and managing view or edit permissions for members.	OneDrive supports sharing folders, sharing by link or with specific people, and setting view or edit permissions.	Google Drive supports shared folders, sharing by link or invitation, and roles such as Viewer, Commenter, and Editor.	Notion focuses on sharing pages and teamspaces, with invitations for members or guests and configurable access levels.	Adobe Acrobat supports sharing document links, sending invitations, and managing shared documents, with a stronger focus on documents than team folders.
WPS Advantages	Advantage: WPS brings folder creation, invitations, join-rule settings, and member permission management together in one shared-folder workflow.	Compared with WPS: Sharing and permission controls are complete, but the experience is centered on the OneDrive folder system, and some advanced link controls are tied to subscription plans.	Compared with WPS: Role settings are clear, but shared-folder collaboration depends more on the Google Drive environment or shared drives.	Compared with WPS: It is stronger for page-based knowledge collaboration, rather than a cloud document shared-folder workflow.	Compared with WPS: It is more focused on PDF sharing, review, and document distribution than on shared-folder collaboration.
Official Source	—	Share files and folders in Microsoft OneDrive	Store and share files or folders with shared drives	Sharing and permissions settings	Manage shared documents

Overall Conclusion
If your main goal is to collaborate around a cloud folder with member invitations and permission control, WPS provides a more centralized shared-folder workflow. Other products also support sharing, but some are more focused on general cloud storage, page collaboration, or document distribution.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	Team file management	Project teams	Files are scattered and hard for members to access consistently	Create a shared folder and store files in one place
2	External collaboration invites	Partners and collaborators	External members need a quick way to join	Invite from contacts or copy an invitation link
3	Permission-based access control	Admins and team leads	Different members need different access levels	Use member permission management to assign admin, edit, or view access
4	Controlled join process	Folder owners	Invitation links may spread too widely	Set approval rules, default view-only access, and link expiration

Membership & Benefits

Free vs WPS Premium

Feature	Free User	WPS Premium
Shared folder creation and basic collaboration	Available	Available
Cloud storage	1 GB cloud storage	Higher cloud storage, with some plans offering 20 GB or per-user storage
PDF and advanced office tools	Basic features	More advanced tools and extended capabilities

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
Daily shared-folder collaboration	Free	It already covers core collaboration tasks such as creating folders, inviting members, and managing permissions
Long-term team collaboration with more storage needs	WPS Premium	It is more suitable for teams that need more cloud storage and broader office capabilities

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