How to Use WPS Document History Versions on Windows

Use Document History Versions with 4 how-to topics, including viewing version history, previewing a historical version, restoring a historical version, and saving a historical version as a new file.

How-to Index

How-to Guide

1. View Version History

Entry path: File action button → History → History Versions

1. Open a cloud document.
2. Click the file action button in the upper-left corner.
3. Select History.
4. Click History Versions.
5. Review the version list in the right pane.

Success Criteria

• Interface result: The version list appears on the right side.
• What you can do next: You can choose a version to preview, restore, or save.

Tips While Using

• The document should already be uploaded to the cloud.
• An internet connection is required to load version records.

2. Preview a Historical Version

Entry path: File action button → History → History Versions → More options for the target version → Preview

1. Open the version list first.
2. Find the target version in the list.
3. Click the three-dot icon next to that version.
4. Select Preview.
5. Review the content in the preview window.

Success Criteria

• Interface result: A preview window opens for the selected historical version.
• What you can do next: After checking the content, you can decide whether to restore that version.

Tips While Using

• Check the version time or updater information before previewing so you open the correct version.

3. Restore a Historical Version

Entry path: File action button → History → History Versions → More options for the target version → Restore to this version

1. Open the version list and find the target version.
2. Click the three-dot icon next to that version.
3. Select Restore to this version.
4. Confirm the restore action when prompted.
5. Wait for the current document to roll back to the selected version.

Success Criteria

• Interface result: The current document updates to the selected historical version.
• What you can do next: You can continue editing, saving, or reviewing version history.

Tips While Using

• Restoring replaces the current content, so preview the version first if needed.

4. Save a Historical Version as a New File

Entry path: File action button → History → History Versions → More options for the target version → Save As

1. Open the version list.
2. Find the historical version you want to keep.
3. Click the three-dot icon next to that version.
4. Select Save As.
5. Choose a save location and click Save and Open.

Success Criteria

• Interface result: The historical version is saved as a new file and opens.
• What you can do next: You can continue reviewing or editing the older content in the new file.

Tips While Using

• Confirm the save location in advance so the exported file is easy to find later.