Add Collaborators in WPS on Windows: Introduction

Add Collaborators in WPS on Windows helps you invite others to view or edit cloud documents together; it includes 5 core tasks, with 5 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	All listed tasks are currently available directly

About This Feature

Overview

Add Collaborators is part of the WPS Office collaboration experience on Windows. It lets you invite other people to work on a cloud document through contacts or a share link, and assign view or edit permissions.

Core capabilities include:

Invite collaborators from your contacts list.
Share a document through a link.
Set permissions to editable or view-only.
Copy a link for email, chat, or other collaboration channels.
Continue managing document permissions from the file list.

This feature fits team co-editing, document review, cross-team communication, and external sharing scenarios. It helps reduce repeated file transfers and keeps permission settings more centralized.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for Windows
Network	A stable internet connection is needed for adding collaborators, generating share links, and online collaboration
Other	Sign in to a WPS account, and make sure the document is in a shareable state

Source: System Requirements for WPS Office

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation method	Download the Windows installer and follow the setup wizard to complete installation
Post-install check	Launch WPS, open a document, and check whether collaboration entries such as Share are available in the upper-right area

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports adding collaborators from contacts, sharing by link, setting view or edit permissions, and starting collaboration from the document.	Word for Windows lets you select Share, enter names or email addresses, and choose a permission level before sharing the document.	Google Drive lets you share files with specific people and assign Viewer, Commenter, or Editor access.	Notion lets you use Share at the top of a page to invite people, assign access levels, and copy a page link.	Acrobat on the web supports sharing a document by link and also provides viewing and review-oriented sharing flows.
WPS Advantages	Advantage: You can continue adding collaborators directly from the Share entry inside the document. Distinct: It combines contact-based invitations and link sharing in one workflow.	Compared with WPS: collaboration is tied more closely to Microsoft account and OneDrive-style sharing flows.	Compared with WPS: permission roles are more granular, but the workflow is centered on Drive file sharing.	Compared with WPS: it is more focused on page and workspace collaboration than a traditional document editing window.	Compared with WPS: it is more focused on PDF and document-link sharing than general office document collaboration.
Official Source	—	Share and collaborate in Word for Windows	Share files from Google Drive	Sharing and permissions settings	Share a document via link

Overall Conclusion
If your main goal is to invite people quickly inside a WPS document and control whether they can view or edit it, Add Collaborators covers the common sharing flow directly. Other products also support collaboration, but their entry points and permission models are organized around their own document, workspace, or PDF ecosystems.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Team proposal co-editing	Project members	Files are passed around repeatedly and versions become inconsistent	Invite members to edit the same document directly
2	Review by managers or clients	Report owners, sales, consultants	The recipient should review content without changing it	Set view-only permission before sending the invite or link
3	Fast ad hoc collaboration	Cross-team contributors	Several people need to join one document quickly	Select multiple members from contacts and send the invitation
4	Remote document sharing	Remote workers	Sending attachments in email or chat is inefficient	Copy the link and send it directly
5	Ongoing permission updates	Document owners	Sharing settings need to be adjusted after the document is already shared	Reopen the permission entry and update collaborator settings

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Add collaborators	✅ Available	✅ Available
Link sharing	✅ Available	✅ Available
Cloud storage	1 GB cloud space	Higher cloud storage allocation
Multi-user sharing options	Basic single-account usage	Sharing Plan and other multi-user options are available on the pricing page

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Everyday personal collaboration	Free	Add Collaborators is available directly for light sharing and collaboration
Long-term team sharing	WPS Premium or a multi-user sharing plan	Better suited to teams that need more cloud space, member management, and ongoing collaboration

Subscribe here: Subscribe now
If you need a multi-user option, check the pricing page for plans such as Sharing Plan.