How to Add Collaborators in WPS on Windows

Last updated:July 17, 2026

Use Add Collaborators with 5 how-to topics covering contact invitations, link sharing, permission settings, sending collaboration links, and permission management; 5 items are available without membership and 0 items are membership-related.

How-to Index

No.TopicMembership Requirement
11. Add collaborators from contactsFree
22. Add collaborators by linkFree
33. Set collaborator permissionsFree
44. Copy a link and send it to othersFree
55. Manage document permission entriesFree

How-to Guide

1. Add collaborators from contacts

Entry: Share → Add Collaborators → Select from Contacts

  1. Open the document that you want to collaborate on.
  2. Click Share in the upper-right corner.
  3. Click Add Collaborators.
  4. Select Select from Contacts.
  5. Search or browse your contacts and choose the people to invite.
  6. Click OK to send the invitation.

Success Criteria

  • The selected people receive the collaboration invitation.
  • The document enters the shared collaboration flow.

Tips While Using

  • Sign in to your WPS account first.
  • Make sure the document is in a shareable state.

Entry: Share → Copy Link

  1. Open the target document.
  2. Click Share in the upper-right corner.
  3. Open the link-sharing area.
  4. Generate the document share link.

Success Criteria

  • A shareable document link is generated.
  • The document can be shared with other people through the link.

Tips While Using

  • Confirm the permission setting before sending the link.
  • Online sharing requires an internet connection.

3. Set collaborator permissions

Entry: Share → Add Collaborators / Link sharing permissions

  1. Open the permission settings while inviting collaborators or generating a link.
  2. Select Editable or View Only.
  3. Confirm the current permission and then continue sending the invitation or copying the link.

Success Criteria

  • Collaborators receive the expected view or edit permission.
  • The sharing scope and usage method are clearer.

Tips While Using

  • For sensitive documents, use a lower permission level first.
  • Checking permissions again before sending helps reduce accidental sharing.

Entry: Share → Copy Link

  1. Open the Share panel in the document.
  2. Finish link generation and confirm the permission setting.
  3. Click Copy Link.
  4. Send the link through email, chat, or another collaboration channel.

Success Criteria

  • The link is copied to the clipboard.
  • Recipients can access the document through the shared link.

Tips While Using

  • Confirm that the recipients match the intended permission scope before sending.
  • If the sharing scope changes, adjust permissions and send the updated link again.

5. Manage document permission entries

Entry: WPS Home → Right-click file → Document Permissions / Copy Link

  1. Open the WPS Home file list.
  2. Right-click the target file.
  3. Select Document Permissions to view or adjust sharing settings.
  4. If needed, select Copy Link to continue sharing quickly.

Success Criteria

  • You can open the permission management entry directly from the file list.
  • A shared document can continue using updated sharing settings.

Tips While Using

  • This is useful when you want to adjust sharing settings without opening the document body.
  • After changing permissions, check whether the outgoing link still matches your current needs.