WPS Cloud Document Sharing on Windows: Introduction

WPS Cloud Document Sharing is a built-in shared-file management entry in WPS for Windows; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limit	None specified	Available in WPS for Windows with cloud document features

About This Feature

Overview

WPS Cloud Document Sharing helps you view and manage shared content in one place, including shared folders, files you received, and files you sent.

Core capabilities include:

View shared files: Check shared folders, received files, and sent files from one entry.
Adjust the shared list: Filter or sort shared content by type, size, and recent modification, and open file information.

It fits team collaboration, file distribution, and shared-file organization. It helps reduce the time spent searching across different locations and gives you a direct entry for shared-file management in WPS on Windows.

System Requirements

Item	Requirement
Operating system	A Windows device
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is required to load and sync the shared file list
Other	Signing in to a WPS account is recommended for sharing features

Download & Installation

Install WPS Office for Windows and sign in before using cloud document sharing.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS and confirm that the Share entry appears in the left sidebar on the home page

Source: WPS download center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides a Share entry in the left sidebar of the WPS home page, where you can view shared folders, files you received, and files you sent, with filtering, sorting, and file information tools.	Word lets users share a document and collaborate through cloud storage such as OneDrive, with sharing centered on individual documents.	Google Drive lets users share files and folders, assign viewer, commenter, or editor access, and use link sharing.	Notion lets users share pages from the Share menu, invite members or guests, copy links, and assign access levels.	Acrobat lets users share PDFs by link for viewing or collaboration, with a focus on PDF sharing and review.
WPS Advantages	Advantage: One desktop entry brings together shared folders, received files, and sent files. Distinct: The shared list also includes filtering, sorting, and direct management actions in the same view.	Compared with WPS: Sharing depends on cloud locations such as OneDrive, and the official guidance focuses more on sharing a document than on a unified received/sent/folder list.	Compared with WPS: Permission controls are more detailed, but the official guidance focuses on cloud sharing rules rather than a desktop list view for shared items.	Compared with WPS: Access control is flexible for pages and workspaces, but the product is centered on page collaboration instead of a traditional document-sharing list.	Compared with WPS: The workflow is focused on PDF sharing and review rather than a general office-document sharing list.
Official Source	—	Share a document	Share files from Google Drive	Sharing and permissions settings	Share PDF links in Acrobat

Overall Conclusion
WPS Cloud Document Sharing is a practical fit for people who want one Windows desktop entry for shared-file management. If your main need is to review and organize shared folders, received files, and sent files from one place, WPS offers a more direct path; other products may be more suitable when you need product-specific permission models or document-type workflows.

Use Cases

No.	Scenario	Suitable for	Main issue	Solution
1	Review received shared files	Team members	Shared files are scattered and hard to find	Open Share and use the Received section
2	Manage files you shared	File owners	Sent shared files are hard to track later	Open the Sent section to review and manage them
3	Maintain shared folders	Project collaborators	Team materials need one common access point	Use Shared Folders to open folders you created or joined
4	Create a shared workspace quickly	Team leads	Temporary collaboration needs a common folder	Use New Shared Folder to create an empty shared folder
5	Organize the shared list	Frequent collaborators	Large file lists reduce search efficiency	Use type filters, size sorting, recent modification, and file information

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Cloud document sharing entry	✅ Available	✅ Available
Basic PDF features	✅ Available	✅ Available
Cloud storage	1 GB	20 GB or other plan details as listed on the pricing page

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Daily viewing and management of shared files	Free	This feature is described with no membership restriction, so the free plan fits basic sharing management
Need more cloud storage or additional paid features	WPS Premium	Suitable when you also need more storage and other premium benefits

WPS membership center: Subscribe now