WPS New Department on Windows: Introduction

WPS New Department on Windows helps you create and adjust departments in the WPS 365 organizational structure; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

New Department is an organizational structure management feature in the WPS 365 admin console on Windows. It is used to add departments to the company directory and maintain department hierarchy.

Core capabilities include:

Add a department under a selected parent department and fill in details such as the department name and manager.
Adjust an existing department by editing it, moving it up, moving it down, or deleting it.
Optionally create a document collaboration space and a WPS Teams department group when the department is created.

This feature is useful for company structure setup, department hierarchy maintenance, and collaboration space initialization.

System Requirements

Item	Requirement
OS	A Windows device that can run the WPS 365 client normally
App version	It is recommended to use the latest WPS 365 or WPS Office client
Network	A stable network connection is needed to open the admin console and sync organizational changes
Other	A company account with access to the admin console and the required management permissions

Download & Installation

Item	Details
Official Download	WPS Office Free Download
Post-install Check	After launching WPS, confirm that you can open the admin console from the lower-left corner of the home page

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Add a department in the company directory structure from the admin console, set the parent department and manager, and optionally create a department team and WPS Teams department group.	Microsoft 365 can create an organization chart in Office apps with SmartArt to show reporting relationships, but this is mainly for document-based visualization rather than admin-side department management.	Google Workspace admins can create organizational units in the Admin console and apply settings to users or devices with parent-child hierarchy support.	Notion uses teamspaces and groups to organize collaboration spaces and permission access for teams.	Adobe Acrobat Sign uses groups to organize settings, templates, and workflows for different teams and processes.
WPS Advantages	Advantage: Create departments directly in the company organizational tree. Distinct: A department can also trigger collaboration space and department group setup during creation.	Compared with WPS: Better suited to visual org chart creation inside documents, not direct company directory department creation in an admin console.	Compared with WPS: Focuses more on admin policy grouping and service settings, while WPS emphasizes department creation with collaboration setup.	Compared with WPS: Focuses more on workspace collaboration and permission grouping than a standard company directory department tree.	Compared with WPS: Focuses more on signing workflow groups and configuration boundaries than general department directory management.
Official Source	—	Create an organization chart in Office by using SmartArt	Add an organizational unit	Grant the right level of access with teamspaces and groups	Manage groups in Adobe Acrobat Sign

Overall Conclusion
If you need to create department hierarchy directly in a company directory and prepare collaboration spaces at the same time, WPS provides a more centralized workflow. Other products also support organization, grouping, or permission management, but they focus more on chart visualization, policy grouping, knowledge collaboration, or signing workflows.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	Create a new business department	Company admins	A new team needs an official node in the company structure	Add a department in the organizational structure and assign a parent department
2	Build a child department hierarchy	HR or administrative managers	Reporting structure is unclear and hard to maintain	Select the parent department and add a child department
3	Initialize a collaboration space	Department managers	A new department still needs a separate collaboration setup after creation	Turn on the department team and WPS Teams department group options during creation
4	Adjust the organizational structure	Company admins	Department position or naming changes are time-consuming to maintain	Use edit, move up, move down, and delete actions to adjust the department
5	Standardize the company directory	Management teams	It is difficult for members to find departments and managers	Maintain a unified department tree for organization information

Membership & Benefits

Free vs WPS Premium

Feature	Free User	WPS Premium
Core WPS Office features	Available	Available
PDF and advanced productivity features	Some features are limited	More advanced features are available
Cloud storage, templates, and extended benefits	Basic quota	Higher quota or more benefits

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
You only need department creation and basic organization maintenance	Free	The feature description does not show a plan restriction for this workflow
You also need more PDF, template, or cloud storage benefits	WPS Premium	Suitable for teams that need broader office capabilities in addition to organization management

WPS membership center: Subscribe now