Allow Select All Department Members When Adding Team Members in WPS on Windows: Introduction

Allow Select All Department Members When Adding Team Members in WPS 365 helps administrators add members from the current department and its sub-departments to a team in batches; 4 core tasks, 4 available without membership, and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Plan limit	None	Available to accounts with the required admin permissions
Version limit	None	Used in supported WPS 365 admin environments

About This Feature

Overview

Allow Select All Department Members When Adding Team Members is a team setting in the WPS 365 admin console. It helps administrators select an entire department range more quickly when adding members to a team.

Key capabilities include:

Turn on the select-all-by-department option so team member management supports batch selection.
Add members from the current department and its sub-departments in one action.
Avoid duplicate additions because existing team members are filtered automatically.
Speed up team setup for new teams or large member updates.

This feature is useful for new department teams, project team setup, and member updates after organizational changes. It reduces manual selection work and helps administrators complete team configuration faster.

System Requirements

Item	Requirement
Operating system	A Windows device that can access the WPS 365 admin console
App version	The latest WPS Office version or a supported browser environment is recommended
Network	A stable internet connection is required to sign in and save settings
Other	A super administrator account or an admin account with the required permissions

Download & Installation

Before using this feature, install WPS Office on your Windows device and make sure you can access the WPS 365 admin console.

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Office and sign in to the WPS 365 admin console with an administrator account
Admin entry	After signing in, open the related Documents and Teams management page

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	After this setting is enabled, administrators can select all members from the current department and its sub-departments in one action when adding team members, while existing team members are filtered automatically.	Microsoft Teams lets team owners add people in the organization and also supports distribution lists, security groups, or Microsoft 365 groups, but the official page does not describe one-click selection by department.	Google shared drives let managers add members, email addresses, or Google Groups and assign access levels, but the official page does not describe one-click member selection by department when adding a team.	Notion teamspaces let owners add members or groups and can make a default teamspace add all workspace members automatically, but the official page does not describe one-click selection by department hierarchy.	Adobe Acrobat Sign lets administrators add users to groups so group-level settings apply, but the official page does not describe one-click selection by department when adding members.
WPS Advantages	Advantage: administrators can select members directly from an organizational department structure. Distinct: the selection scope includes sub-departments, and existing team members are not added again.	Compared with WPS: member addition is centered on names, lists, and groups. Org-wide coverage is handled through other team models instead of department-based select-all in the add-member flow.	Compared with WPS: membership is managed more through shared drives and Google Groups, rather than direct department-based select-all during team member addition.	Compared with WPS: batch access can be handled through groups or default teamspaces, but department-level bulk selection is not described on the official page.	Compared with WPS: the workflow focuses on group assignment and group-level controls, with user or group management rather than department-based select-all.
Official Source	—	Add members to a team in Microsoft Teams	Create a shared drive	Intro to teamspaces	Add users to a group in Adobe Acrobat Sign

Overall Conclusion

If your team structure follows departments, this WPS 365 setting is a practical fit for fast team setup and large member updates. Other products also support batch member management, but they rely more on groups, lists, or workspace-wide membership models than direct department-based select-all.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Creating a department team	Enterprise administrators	A new team needs all department members quickly	Turn on the setting and select all department members during member addition
2	Including sub-departments	Organization managers	The team needs to cover both the current department and lower-level departments	Select-all includes sub-department members automatically
3	Updating team membership	Team administrators	Adding members one by one after staffing changes is slow	Use batch selection to add missing members faster
4	Preventing duplicate additions	Enterprise administrators	Existing team members might be added again by mistake	Existing team members are filtered automatically
5	Large-scale team setup	Super administrators	Manual selection takes too long when a department has many members	One-click selection shortens the setup process

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Use this feature	Available if the account has the required admin permissions	Available if the account has the required admin permissions
Basic PDF features	Available	Available with more advanced capabilities
Cloud storage	1 GB	20 GB or higher based on the selected plan
Templates and advanced tools	Partially available	More advanced templates and tools are available

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
You only need core team management capabilities	Free	This feature itself has no plan restriction as long as the account has the required admin permissions
You also need more cloud storage and advanced office tools	WPS Premium	Suitable for users or teams that need broader office benefits in addition to team management

WPS membership center: Subscribe now
To review your current subscription, open the related WPS account subscription page.