How to Allow Select All Department Members When Adding Team Members in WPS on Windows

Use Allow Select All Department Members When Adding Team Members with 4 how-to topics, all available without membership; choose a topic from the How-to Index and follow the steps to complete setup and verification.

How-to Index

How-to Guide

1. Open the team settings page

Entry path: Admin Console → Documents and Teams → Team Settings

1. Sign in to the WPS 365 admin console with a super administrator account or an admin account with the required permissions.
2. Click Documents and Teams.
3. Open the Team Settings page.
4. Find the Allow Select All Department Members When Adding Team Members option in the settings list.

Success Criteria

• Interface result: the Team Settings page opens and the target setting is visible.
• Next action available: you can turn the setting on or off directly.

Tips While Using

• Permission note: use a super administrator account or an admin account with the required permissions.
• Environment note: a stable network connection is needed so the admin console loads correctly.

2. Turn on the select-all department members option

Entry path: Team Settings → Allow Select All Department Members When Adding Team Members

1. On the Team Settings page, find Allow Select All Department Members When Adding Team Members.
2. Turn on the option.
3. Save the current setting.

Success Criteria

• Interface result: the option shows as enabled.
• Next action available: department-based select-all is available the next time you add team members.

Tips While Using

• Common mistake: if you turn on the option but do not save, the change may not appear later.
• Permission note: if your account cannot save settings, the change may not take effect.

3. Select all department members when adding team members

Entry path: Team Member Management → Add Members

1. Open the member management page for the team you want to update.
2. Click Add Members.
3. Select the target department.
4. Use the select-all department members option to choose that department in one action.
5. Submit the add-member action.

Success Criteria

• Interface result: members from the selected department are added to the pending list or the team member list in batches.
• Next action available: you can continue adjusting the member scope or finish team configuration.

Tips While Using

• Common mistake: if you do not confirm the target department first, the added member scope may not match your expectation.
• Environment note: when a department has many members, review the scope again before submitting.

4. Check sub-department coverage and duplicate handling

Entry path: Add-member result page or Team Member List

1. After the batch addition is complete, open the team member list.
2. Check whether members from the current department and its sub-departments are included.
3. Confirm that members already in the team were not added again.
4. If needed, add or adjust individual members.

Success Criteria

• Interface result: the team member list is updated and no obvious duplicate members appear.
• Next action available: you can continue with team permission or member management.

Tips While Using

• Common mistake: ending the process without checking the result may leave out special cases.
• Usage suggestion: when a department has many members, review the result in batches.