How to Edit Users' Department in WPS on Windows

This how-to guide covers 2 operation topics for Edit Users' Department in WPS on Windows; all 2 are available without membership and 0 are membership-related.

How-to Index

How-to Guide

1. Edit a member's department

Entry path: Admin Console → Contacts → Organization Structure → Member Information

1. Open the WPS 365 client and click Admin Console from the lower-left area of the home page.
2. Click Contacts in the left navigation pane.
3. Open Organization Structure and find the target member in the member list.
4. Click Edit on the right side of that member entry to open the member profile page.
5. Find the Department field and click Edit.
6. Select one or more departments in the department picker. The first selected department becomes the primary department, and unneeded departments can be removed.
7. Click OK to save the change.
8. After the update, document permissions and group membership for the new department are synced automatically.

Success Criteria

• On-screen result: The member profile shows the updated department information.
• What you can do next: Return to the organization structure page and review the member's new assignment.
• No extra cleanup: You do not need to manually repeat related permission or group updates.

Tips While Using

• Common mistake: If you stay only in the list view, you may not see the department editing field.
• Permission requirement: Only super admins or admins with directory management permissions can make this change.
• Usage rule: A member can belong to multiple departments, and the first one is the primary department.

2. Batch edit departments

Entry path: Admin Console → Contacts → Organization Structure → Adjust Department

1. Open the Organization Structure page.
2. Select the members whose departments need to be updated.
3. Click Adjust Department at the top of the page.
4. Select the target department.
5. Click Confirm to complete the batch update.

Success Criteria

• On-screen result: The selected members show the updated department assignment.
• What you can do next: Continue filtering other members and run another batch update if needed.
• No extra cleanup: You do not need to open each member profile one by one for the same change.

Tips While Using

• Common mistake: If no members are selected first, the top action may not continue as expected.
• Permission requirement: Only super admins or admins with directory management permissions can make this change.
• Result impact: Related document permissions and group membership are synced after the department update.