WPS Dynamic Groups on Windows: Introduction

WPS Dynamic Groups is an enterprise directory grouping feature that automatically maintains member membership based on rules; it includes 2 core tasks, 0 available without membership, and 2 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of Free rows in the index
Membership-related items	2	Matches the number of membership-required rows in the index

About This Feature

Overview

Dynamic Groups is a WPS feature for enterprise directory management on Windows. It helps administrators organize members with rules based on department, job title, or custom fields.

Core capabilities include:

Create folders for dynamic groups so related groups can be organized under the same structure.
Create dynamic groups that automatically include or remove members when their profile data matches or no longer matches the configured rules.

This feature is useful for enterprise organization management, notification targeting, and maintaining collaboration scopes by member attributes. It reduces manual list maintenance and keeps group membership aligned with current member information.

System Requirements

Item	Requirement
Operating system	A Windows device that can run the WPS client normally
App version	The latest WPS Office or WPS 365 desktop client is recommended
Network	A stable network connection is recommended when opening the admin console and syncing organization data
Other	An account with access to the admin console and the required management permissions

Download & Installation

Install WPS Office or the enterprise desktop client on your Windows device before using Dynamic Groups, and make sure you can access the admin console.

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch the client and confirm that the admin console entry is available from the lower-left area of the home page

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports enterprise directory management with folders and dynamic groups. Rules can be based on department, job title, or custom fields, and membership updates automatically when conditions change.	Word can group shapes, pictures, and other objects so they can be moved, resized, or rotated together. This is document object grouping rather than enterprise member grouping.	Google Docs building blocks help organize document content for project management, communication, and meetings. This is content structuring rather than organization member grouping.	Notion board view groups database pages by a property such as status, assignee, or priority, and also supports sub-groups. It is designed for database items and project records.	Acrobat supports sharing PDFs for review so multiple reviewers can comment through a shared workflow. It focuses on document review collaboration rather than member grouping.
WPS Advantages	Advantage: built for enterprise member management instead of document objects or content blocks. Distinct: member membership can update automatically when profile fields change.	Compared with WPS: Microsoft describes grouping for document objects in Word, not rule-based member groups tied to organization attributes.	Compared with WPS: Google describes reusable document blocks and meeting or project content, not automatic member grouping by directory fields.	Compared with WPS: Notion groups database pages and tasks by properties, not enterprise directory members.	Compared with WPS: Adobe focuses on PDF review links, comments, and feedback tracking rather than dynamic member groups.
Official Source	—	Group objects in Word	Insert building blocks in Google Docs	Board view	Share PDFs for review

Overall Conclusion: WPS Dynamic Groups is more aligned with enterprise directory and organization management because it uses rules to maintain member membership automatically. The official pages for Microsoft, Google, Notion, and Adobe describe grouping or collaboration in document, content, database, or PDF review scenarios, so their focus is different.

Use Cases

No.	Scenario	Suitable for	Main challenge	How it helps
1	Build groups by department automatically	Enterprise administrators	Member lists need repeated manual updates after department changes	Create a dynamic group based on department fields so membership stays in sync automatically
2	Maintain notification scopes by job title	HR and administrative teams	Manager or owner lists change over time	Create rules by job title to keep notification targets current
3	Filter members by custom fields	IT and operations managers	Tagged member lists are difficult to maintain over time	Use custom field rules to include only matching members
4	Manage complex structures with multiple conditions	Organization managers	A single condition does not cover complex structures	Combine multiple rules with AND or OR logic for more specific groups
5	Review current matched members	Group administrators	It is hard to confirm whether rules are working as expected	Open the group details page to review the current matched member list

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Dynamic Groups enterprise management	Requires an applicable enterprise plan	Available when the applicable enterprise plan is enabled
Basic PDF features	Available	Available
Cloud storage	1 GB	Higher-capacity plans are listed on the pricing page

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Personal document editing or light office work	Free plan	Suitable for basic office work and general features
Enterprise directory management with dynamic groups	An applicable enterprise or membership plan	Dynamic Groups is intended for enterprise management scenarios and requires the relevant plan

WPS membership center: Subscribe now
If you need enterprise management capabilities, open the pricing page and choose the plan that matches your organization scenario.