WPS Grouping Criteria on Windows: Introduction

WPS Grouping Criteria is a board-view grouping feature for WPS multidimensional tables; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Grouping Criteria helps you organize cards in a board view by grouping them automatically based on the value of a selected field. This makes it easier to review data by category, status, owner, or workflow stage in WPS on Windows.

Core capabilities include:

Add a grouping criterion: choose a field and let cards be grouped into different columns by field value.
Add a new group column: create additional group columns in the board view and keep unmatched items in an Ungrouped column.

This feature is useful for task boards, workflow tracking, content planning, and team collaboration. It helps when a board contains many cards and you need a clearer way to review distribution and progress.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	No mandatory network connection is required for local board operations; sign-in, sync, or online collaboration requires internet access
Other	Open a file that contains a multidimensional table and switch to Board View

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-installation check	Launch WPS Office, open a multidimensional table, switch to Board View, and confirm that the Grouping Criteria entry is visible in the top toolbar

Source: WPS download center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Groups board cards automatically by field value in a board view, supports adding group columns, and places unmatched items in an Ungrouped column.	Excel supports grouping worksheet rows or columns into outline levels that can be expanded or collapsed, focusing on spreadsheet structure.	Google Sheets supports grouping rows or columns and expanding or collapsing them, focusing on spreadsheet organization.	Notion Board view groups database pages by a selected property such as status, assignee, or priority, and also supports sub-groups.	Adobe Workfront Boards can group cards by assignee or tag and display them in swimlanes.
WPS Advantages	Advantage: WPS focuses on board-card grouping inside the same visual board view, which is convenient for task and workflow review. Distinct: grouping criteria and group-column setup are handled directly in the board interface.	Compared with WPS: Excel grouping is designed for worksheet rows and columns rather than board cards.	Compared with WPS: Google Sheets grouping is built for rows and columns, not a comparable board-card grouping workflow.	Compared with WPS: Notion also supports property-based board grouping, but it is centered on database view settings.	Compared with WPS: Adobe provides grouping in Workfront Boards for project cards, but it is not a general spreadsheet board scenario.
Official Source	—	Outline group data in Excel	Group rows and columns in Google Sheets	Board view in Notion	Use groups on a board in Adobe Workfront

Overall Conclusion
WPS Grouping Criteria is more directly aligned with visual board-based card organization on Windows. If your work centers on worksheet outlines, Excel and Google Sheets are closer matches; if your work centers on database or project boards, Notion and Adobe Workfront provide similar grouping ideas in their own board systems.

Use Cases

No.	Scenario	Suitable for	Main challenge	How it helps
1	Task status board	Project managers and execution teams	It is hard to review many cards by status	Group cards by a status field
2	Owner-based workload review	Team leads	It is difficult to see each person’s task distribution quickly	Group cards by owner
3	Content planning board	Editors and operations teams	Content in different stages is mixed together	Group cards by stage or category
4	Sales pipeline tracking	Sales teams	Lead stages are not clear enough	Build group columns by follow-up stage
5	Unclassified item review	Collaborative teams	New cards may not match an existing category yet	Review them in the Ungrouped column

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Grouping criteria in board view	Available	Available
Basic PDF features	Available	Available
Advanced PDF and extended tools	May be limited depending on the product page	More tools available
Cloud storage	1 GB	20 GB or more depending on plan

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Daily board grouping and basic collaboration	Free	This feature itself has no membership restriction in the available feature description
More cloud storage or broader advanced tools	WPS Premium	Suitable if you also need additional tools and storage

WPS membership center: Subscribe to WPS Premium