WPS Document Handover for Departing Members on Windows: Introduction

WPS Document Handover for Departing Members helps administrators transfer enterprise documents and related business assets for departing members on Windows; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Document Handover for Departing Members is an administrative capability in the WPS365 admin console. It helps administrators transfer a departing member’s enterprise documents and related business assets to a designated recipient, then continue with account deactivation or deletion as part of access cleanup.

Core capabilities include:

Start a departing member handover from the former member list.
Review pending assets, including member documents, team document permissions, schedules and meetings, and email.
Select a recipient and complete a one-click document transfer.
Finish the offboarding flow by deleting or disabling the former employee’s enterprise account.

This feature is suitable for enterprise administrators, HR collaboration administrators, and organization management staff handling employee offboarding, role changes, and permission cleanup.

System Requirements

Item	Requirement
Operating system	A Windows device that can run the WPS365 client normally
App version	It is recommended to use the latest WPS365 or WPS Office for Windows client
Network	A stable internet connection is recommended when opening the admin console and completing the handover
Other	Admin console access is required, and the recipient must already be in the enterprise organization structure

Download & Installation

Before using Document Handover for Departing Members, install WPS Office or the WPS365 client on your Windows device and make sure you can access the admin console.

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch the client and confirm that the admin console entry is available in the lower-left area of the home page

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports starting a handover from the former member list, reviewing member documents, team document permissions, schedules and meetings, email, and transferring enterprise documents to a designated recipient in one flow.	Microsoft 365 admins can block sign-in, preserve mailbox content, and grant access to OneDrive and Outlook data for another employee during offboarding, with a stronger focus on retention and access delegation.	Google Workspace admins can transfer a departing user’s Drive files to a new owner inside the organization, and the transfer does not affect who can access the files.	Notion supports page sharing, teamspace membership, and permission levels for ongoing collaboration, but it does not present a dedicated one-click enterprise document handover flow for departing members.	Adobe Acrobat Sign lets admins transfer ownership of library templates and web forms to a new owner, which is focused on signing assets rather than a full enterprise document handover flow.
WPS Advantages	Advantage: WPS combines document handover and follow-up account handling in a single offboarding scenario. Distinct: The handover page lists multiple categories of enterprise assets for centralized review.	Compared with WPS: Microsoft emphasizes OneDrive, mailbox, and account lifecycle management, and document takeover is usually completed across multiple admin steps.	Compared with WPS: Google focuses on Drive ownership transfer, which works well for cloud file migration, while other offboarding assets are handled separately.	Compared with WPS: Notion is centered on page sharing and permission control, so departing-member handover is managed through workspace structure rather than a dedicated transfer flow.	Compared with WPS: Adobe ownership transfer mainly covers templates and web forms, so the scope is narrower for general enterprise document offboarding.
Official Source	—	Remove a former employee	Transfer Drive files to a new owner as an admin	Sharing & permissions settings	Transfer ownership of library templates and web forms to a new owner

Overall Conclusion
WPS is well suited to teams that want a more centralized offboarding flow for document transfer, asset review, and follow-up account handling. Other products provide related capabilities such as retention, file ownership transfer, or asset reassignment, but their coverage and workflow focus are different.

Use Cases

No.	Scenario	Suitable Users	Main Pain Point	How WPS Helps
1	Employee offboarding	Enterprise administrators	A departing member’s enterprise documents need to be reassigned quickly	Start the handover from the former member list and assign a recipient
2	Department role changes	Organization administrators	Document ownership becomes unclear after a role change	Transfer enterprise documents through the handover flow
3	Permission cleanup	IT administrators	Access rights still need to be cleaned up after departure	Disable or delete the enterprise account after handover
4	Asset review	HR or operations collaborators	It is hard to confirm the full asset scope before transfer	Review documents, permissions, schedules, meetings, and email on the handover page
5	Standardized offboarding	Enterprise management teams	Offboarding steps are scattered and document handling may be missed	Add document handover to a unified offboarding process

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Document Handover for Departing Members	Available	Available
Admin console handover flow	Available	Available
Additional personal subscription benefits	Depends on the current account subscription	Includes the extra benefits listed on the pricing page

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Option	Why
Enterprise admins handling offboarding handovers	Use the current enterprise management setup	The feature information shows no package restriction
Users who also need more personal premium features	Review WPS Premium plans as needed	The pricing page lists additional PDF, template, and cloud storage benefits

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