WPS Document Handover for Departing Members on Windows FAQ

When using Document Handover for Departing Members, common questions usually focus on sign-in status, sharing links, recipient limits, and handover scope; this FAQ includes 4 common questions and a glossary.

FAQ

Can I still hand over documents if the departing member can no longer sign in?

1. Yes. An administrator can complete the departing handover directly in the admin console.
2. The former member does not need to sign in again for this process.
3. The system identifies the enterprise documents and related business assets under that member during the handover flow.

Do existing sharing links still work after document handover?

1. Document ownership is transferred to the recipient.
2. Existing sharing links do not become invalid automatically.
3. It is recommended to review and clean up the former member’s external sharing links after the handover.

Can the departing member’s documents be handed over to different people in batches?

1. The current one-click handover flow transfers all documents to one recipient.
2. If different people need different files, complete the unified handover first.
3. Then let the recipient redistribute the documents as needed.

Why can’t I select the recipient or complete the handover?

1. First confirm that the recipient has already joined the enterprise organization structure.
2. Then confirm that the current administrator has the required management permissions.
3. If the recipient is not in the organization structure, add them first and then try the handover again.

Glossary