WPS Document Handover Reminder for Departing Members on Windows: Introduction

WPS Document Handover Reminder for Departing Members is an admin reminder feature for offboarding workflows; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Plan limitation	None stated	The feature description does not indicate a plan gate
Version limitation	None stated	No version threshold is described for this feature

About This Feature

Overview

Document Handover Reminder for Departing Members helps organizations send reminder messages during employee departure workflows so document handover and account recovery can be handled in time.

Main capabilities include:

Turn the reminder on or off in admin settings.
Customize the reminder message content.
Use the reminder as part of a standardized offboarding process.

This feature is suitable for employee departure handover, account recovery preparation, and internal document asset management.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS 365 or WPS Office normally
App version	It is recommended to use a current WPS 365 build or a version that can access the admin console
Network	A stable internet connection is recommended when opening the admin console and saving settings
Other	Admin console access permissions are required

Download & Installation

Before using this feature, install WPS Office on Windows and make sure your enterprise account can access the admin console.

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch WPS and confirm that the admin console entry is available from the lower-left area of the home page

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides an admin setting to enable or disable a document handover reminder for departing members and lets admins edit the reminder message content.	Microsoft highlights file transfer for departing employees in OneDrive, including redesigned notifications, shared-file filtering, and keeping sharing permissions during transfer.	Google Workspace lets admins transfer Drive files to a new owner before deleting a user account and sends confirmation emails after transfer.	Notion focuses on adding, removing, and managing members and guests, with emphasis on workspace access and role control.	Adobe highlights asset reclamation and admin control in the Admin Console when employees leave or change departments.
WPS Advantages	Advantage: WPS focuses on reminder setup and message customization inside the offboarding workflow, which is useful when teams want a clear handover notice before account recovery.	Compared with WPS: Microsoft emphasizes file transfer execution and retention-related notifications more than editable reminder content for handover messaging.	Compared with WPS: Google emphasizes ownership transfer and account lifecycle handling rather than a dedicated reminder-content setup flow.	Compared with WPS: Notion emphasizes workspace membership and page access management rather than a dedicated offboarding reminder configuration.	Compared with WPS: Adobe emphasizes document reclamation and admin asset control rather than reminder-message setup for departing members.
Official Source	—	Departing employee file transfer	Transfer Drive files to a new owner as an admin	Manage members and guests	Acrobat admin console for admins

Overall Conclusion
WPS is a practical fit for teams that want to configure reminder messaging as part of a consistent employee offboarding process on Windows. Microsoft, Google, Notion, and Adobe each cover related admin tasks, but their official pages focus more on file transfer, access control, or asset reclamation than on reminder setup.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	How It Helps
1	Pre-departure reminder setup	Enterprise admins	Handover notices may be missed when departure steps begin	Turn on the reminder and prepare message content in advance
2	Account recovery confirmation	IT or operations staff	Accounts may be reclaimed before document ownership is confirmed	Use the reminder to direct users to the right contact before recovery
3	Standardized offboarding workflow	Management teams	Different departments may follow different handover practices	Add the reminder to a unified departure process
4	Document asset risk control	Document owners or admins	Document ownership may become unclear after departure	Prompt handover actions before the account is processed
5	Cross-team coordination	HR, IT, and operations	Multiple teams need aligned communication during offboarding	Use one reminder message to reduce communication gaps

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Basic PDF features	Available	Available
Cloud storage	1 GB	20 GB
Template downloads	Limited	More template benefits
Advanced PDF and conversion tools	Partially limited	More complete access
AI tools	Limited usage for some tools	More available usage and features

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You mainly need admin setup tasks such as departure reminder configuration	Free	The feature description does not indicate a membership requirement for this workflow
You also need broader PDF, cloud, or AI capabilities	WPS Premium	Suitable for teams that want expanded office features beyond this admin reminder task

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