WPS Data Handover on Windows: Introduction

WPS Data Handover is an admin feature for transferring a departing or reassigned member’s enterprise data to designated recipients; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Data Handover is an enterprise admin feature in WPS on Windows for transferring a member’s business data to designated recipients when roles change, responsibilities shift, or an employee leaves the organization.

Its main capabilities include:

Start a handover process for a selected member from the organization structure.
Review the handover scope, including member documents, team document permissions, schedules, and meetings.
Assign different recipients for different categories of data.
Keep a handover record after the transfer is completed for later review.

This feature is useful for employee offboarding, role reassignment, team management transitions, and enterprise data continuity.

System Requirements

Item	Requirement
Operating system	A Windows device that can run the WPS Office desktop client normally
App version	It is recommended to use the latest version of WPS Office
Network	A stable internet connection is recommended when opening the admin console and processing data handover
Other	Access to the enterprise admin console and the required admin permissions to view the organization structure and complete handover tasks

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Office and confirm that the admin console entry is available from the lower-left area of the client home page

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Designed for enterprise member handover, with one admin flow for member documents, team document permissions, schedules, meetings, and handover records.	Microsoft 365 support content focuses on document sharing and link permissions for collaboration. The referenced official page does not describe one unified member data handover flow like WPS.	Google Drive supports transferring ownership of files and folders to another account, with organization-only transfer rules for work or school accounts. The official page focuses on file and folder ownership transfer.	Notion lets workspace owners transfer private pages from a recently removed user to another current user. The official help page focuses on private content recovery after a user leaves.	Adobe Acrobat Sign lets admins transfer ownership of library templates and web forms. The official page focuses on template assets rather than broad enterprise member data handover.
WPS Advantages	Advantage: One handover flow can cover multiple enterprise asset categories and keep a handover record for follow-up review.	Compared with WPS: The official page is centered on sharing and permission settings, not a single workflow for handing over multiple categories of a member’s enterprise data.	Compared with WPS: Ownership transfer is available for files and folders, but the official page does not cover team permissions, schedules, meetings, or a unified handover record.	Compared with WPS: The official page is limited to private pages from recently left users and states that the feature applies to Enterprise Plan workspaces.	Compared with WPS: The official page is limited to library templates and web forms, so the transfer scope is narrower than enterprise member data handover.
Official Source	—	Share your documents	Make someone else the owner of your file	Transfer content from a deprovisioned user	Transfer ownership of library templates and web forms

Overall Conclusion
If your team needs one admin process to hand over several categories of enterprise assets during offboarding or role changes, WPS Data Handover is a practical fit. The compared official pages from other products mainly describe sharing, ownership transfer for files, private page recovery, or template ownership transfer, which are narrower than a unified enterprise data handover workflow.

Use Cases

No.	Scenario	Suitable Users	Main Pain Point	Solution
1	Offboarding data transfer	Enterprise admins, HR teams, department managers	A departing member’s work data is scattered and hard to continue using	Use Data Handover to transfer documents, permissions, schedules, and meetings in one process
2	Role reassignment handover	Team managers	Role-related materials need to be reassigned quickly to a new owner	Assign different recipients for different data categories
3	Team permission cleanup	Enterprise admins	Team document permissions still point to the original member	Process team document permissions during the same handover flow
4	Handover result review	Auditors and managers	It is hard to confirm whether the transfer is complete	Review the generated handover record after processing
5	Large-volume transfer preparation	Enterprise admins	Large transfers may take longer and are easier to miss items in	Review the handover scope first, then submit the transfer and wait for processing

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Data Handover feature access	No package restriction is shown for this feature	Available
Basic PDF features	Available	Available
Cloud storage	1 GB	20 GB
Template downloads	Limited	More advanced templates and expanded benefits

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
You mainly need enterprise data handover	Free version or your existing enterprise setup	The feature description shows no package restriction
You also need more cloud storage and expanded office benefits	WPS Premium	The pricing page shows more cloud storage and additional feature coverage

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