Disable in WPS on Windows: Introduction

Disable in WPS on Windows is used to temporarily stop a member's enterprise account access; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Plan limit	None	Used in enterprise member management scenarios
Version limit	None	Available in the current WPS 365 management environment

About This Feature

Overview

Disable is a member account control feature in WPS 365 enterprise management. It is used to temporarily block a selected member from signing in and using enterprise services while keeping the member profile and document data.

Core tasks include:

Disable a member account: Select a member in the organizational structure and disable the account to stop enterprise service access.
Re-enable a disabled member: Restore the account from the disabled member list so the member can use enterprise services again.

This feature fits scenarios such as short-term leave, temporary account suspension, and organizational permission changes. It helps avoid deleting a member when later recovery may still be needed. A practical advantage is that administrators can complete both disabling and reactivation in the same member management flow while keeping member information and document data.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS 365 or access the related management environment
App version	It is recommended to use the latest WPS Office version or the current WPS 365 client deployed by the organization
Network	A stable network connection is needed when opening the admin console and syncing member status
Other	You need access to the enterprise admin console and permission to open Contacts and Organizational Structure

Download & Installation

Before using Disable, install WPS Office and sign in with an account that can access the enterprise admin console.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS → sign in with the enterprise account → confirm that the admin console is available from the lower-left area of the home page

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports disabling a member account from Contacts and Organizational Structure in the admin console while keeping member information and document data. Administrators can also re-enable the member from the disabled list.	Microsoft 365 admins can block a user from signing in under Users > Active users to stop access to Microsoft 365 services.	Google Workspace admins can suspend a user temporarily. Email, documents, calendars, and other data are not deleted, but the user cannot keep using the services.	Notion lets admins remove members or guests from a workspace. After removal, the person immediately loses workspace access, with the workflow focused on member and guest access management.	Adobe Acrobat Sign admins can deactivate and reactivate users. After deactivation, the user cannot sign in and can later be restored to active status.
WPS Advantages	Advantage: Disable and re-enable actions are handled directly in the member management path. Distinct: member information and document data remain available for later recovery.	Compared with WPS: Microsoft emphasizes blocking sign-in and ending access in Microsoft 365 admin management.	Compared with WPS: Google also supports temporary suspension with data retention, but suspended accounts are still billed.	Compared with WPS: Notion focuses more on removing members or guests, and its official guidance is less centered on temporary account suspension and later restoration.	Compared with WPS: Adobe also supports deactivation and reactivation, but the workflow is mainly described for Acrobat Sign user administration.
Official Source	—	Prevent user sign-in and block access to Microsoft 365	Suspend a user temporarily	Manage members & guests	Add and manage users

Overall Conclusion
WPS Disable is well suited to administrators who need to pause account access quickly and restore it later from the same management flow. It is especially practical when the goal is temporary access control while keeping member records and document data.

Use Cases

No.	Scenario	Suitable for	Core issue	Solution
1	Short-term leave	Enterprise admins, HR admins	Access needs to be paused but restored later	Disable the member during leave and re-enable the account later
2	Temporary risk control	IT admins	An account needs to be restricted after unusual sign-in activity	Disable the member account first to stop further sign-in
3	Transition during org changes	Department admins	A member should not keep using enterprise services during a role change	Disable the account until permissions are confirmed
4	Keeping historical data	Enterprise admins	Deleting a member can make later review and recovery harder	Use Disable instead of deletion to keep member information and document data
5	Seat and status review	Admins	Temporary suspension and permanent removal need to be managed separately	Use disable and re-enable actions to manage member status

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Core office features	Available	Available
Cloud storage	1 GB	20 GB
Template downloads	Limited	More advanced template access
PDF and advanced tools	Basic features available	More advanced tools available
AI features	Limited access for some features	More usage for some plans

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Everyday document work	Free	Suitable for basic office work and basic PDF tasks
More cloud space and advanced tools	WPS Premium	Better for ongoing document work, templates, and advanced PDF tasks
Team collaboration and shared access	Sharing or team-related plan	Helps centralize member and subscription management

WPS membership center: Subscribe now