Disable in WPS on Windows FAQ

Last updated:July 17, 2026

When using Disable, common questions usually focus on account status, data retention, and seat usage; this section covers 3 frequent questions and a glossary.

FAQ

What is the difference between disabling a member and deleting a member?

  1. Disabling is a temporary account suspension, and the member profile and document data remain.
  2. Deletion is usually used for permanent removal and is less suitable when fast recovery may still be needed later.
  3. If the member is only on short-term leave or needs temporary suspension, disabling is usually the more practical choice.

Can a disabled member still access enterprise documents?

  1. No. After the member is disabled, they cannot sign in to WPS 365.
  2. Because they cannot sign in, they also cannot continue accessing enterprise documents or collaboration content.
  3. The document data itself remains, and other authorized members can continue to access it.

Does a disabled member still use an enterprise seat?

  1. Yes. A disabled member still remains in the enterprise member system.
  2. If the goal is to free a seat, review the management policy and decide whether deletion is needed instead.
  3. When member records and document data need to be kept, disabling is more suitable for temporary management.

Glossary

TermDefinition
DisableA temporary suspension of a member account that prevents sign-in and use of enterprise services.
Re-enableRestores a disabled member to normal status and allows sign-in and service access again.
Organizational StructureThe area in the enterprise admin console used to view departments, members, and member status.
Member seatThe account or service allocation assigned to a member. It is usually still occupied after disabling.