WPS Custom Member Fields on Windows: Introduction

WPS Custom Member Fields helps organizations add extra profile details in the company directory; this guide covers 2 core tasks, with 0 available without membership and 2 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of free rows in the index
Membership-related items	2	Matches the number of membership-related rows in the index
Version requirement	No version limit	Available with an enterprise plan

About This Feature

Overview

Custom Member Fields lets administrators add extra profile information to a company directory, such as job level, onboarding date, or a web link. After a field is created, member information can be updated manually or through Excel-based batch import and update.

This feature supports the following field types:

Text: for job levels, employee IDs, notes, and other text-based details.
Option: for standardized values such as department tags or role levels.
Webpage: for personal homepages, internal profile pages, or business links.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office and access a web browser
App version	No version limit; using the latest WPS Office release is recommended
Network	A stable internet connection is needed when opening the admin console or running batch import
Other	A company account and directory management permission in the admin console are required

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Office, sign in with a company account, and confirm that you can enter the admin console from the client home page

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Built for company directory management. Administrators can add custom member fields, choose text, option, or webpage field types, and then maintain member data manually or through Excel batch import and update.	Word supports custom document properties for individual files. This is document metadata management rather than company member directory field management.	Google Docs supports variable chips for reusing values in document templates. This is designed for document content reuse rather than member profile field management.	Notion People Directory includes profiles for workspace members and allows workspace owners to add, edit, reorder, and hide properties for people records.	Acrobat supports document properties and metadata for PDF files. This focuses on file-level metadata rather than member directory field management.
WPS Advantages	Advantage: WPS is aligned with company directory workflows, with field creation, member profile maintenance, and Excel batch update paths described in one workflow.	Compared with WPS: Microsoft focuses on document-level properties and does not describe a company member field workflow in the cited page.	Compared with WPS: Google focuses on reusable document variables and does not describe member directory field management in the cited page.	Compared with WPS: Notion also supports people properties; WPS explicitly describes field types plus Excel-based batch import and update for member records.	Compared with WPS: Adobe focuses on PDF metadata and document properties instead of organization directory records.
Official Source	—	Custom document properties	Variable chips in Google Docs	People Directory	Document properties and metadata overview

Overall Conclusion
For teams that need to maintain extra employee information inside a company directory, WPS is closer to the directory management scenario described here. Microsoft, Google, and Adobe focus more on document properties or template variables, while Notion is the closest alternative for people-profile property management.

Use Cases

No.	Scenario	Suitable For	Main Challenge	How WPS Helps
1	Record employee job levels	HR and admin teams	Basic member profiles do not show role levels clearly	Add a text or option field for job level information
2	Track onboarding dates	HR teams	Start dates are scattered across different files	Add a custom field to keep onboarding details in one directory
3	Save personal profile links	Team administrators	External profile links are not stored in one place	Use a webpage field for personal or business links
4	Update member data in bulk	Enterprise administrators	Entering data one member at a time is inefficient	Use Excel batch import or update for field values
5	Limit visibility for sensitive details	Administrators	Some extended information should not be visible to everyone	Set an appropriate visibility range when creating the field

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Custom Member Fields	Not available for this scenario	Available with an enterprise plan
Member field management	Not available for this scenario	Supports adding, editing, and deleting custom fields
Batch import and update for member data	Not available for this scenario	Supports Excel-based batch import and update

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Personal use or non-directory use	Free	No enterprise directory field management is needed
Company directory with extended member profiles	Enterprise plan	Required for custom member fields and centralized member data management
Large-scale directory maintenance	Enterprise plan	Better suited for Excel-based batch import and update workflows

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