WPS Contact Fields on Windows: Introduction

WPS Contact Fields on Windows helps you link people to records in smart spreadsheet tables and manage notification-related settings; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	No membership requirement is stated for this feature
Version limit	None stated	No version gate is stated for this feature

About This Feature

Overview

Contact Fields is a basic field type in smart spreadsheet tables. It is used to link document collaborators or contacts from the system address book. It fits scenarios such as assigning task owners, marking project collaborators, and identifying the person related to a record. After a contact is selected, the field can also work with notification settings for follow-up reminders.

Core capabilities include:

Create a contact field: Add a contact-type field to the table header and configure multi-select, notifications, and extended capabilities.
Add contacts: Search for and select contacts in a cell, then link them to the system address book.
Set default values: Pre-fill new records with a specified contact or the person who adds the record.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A network connection is recommended for contact search, address book linking, and notification-related actions
Other	Access to an organization directory or collaborator list is recommended; sign in to an available account if notifications are needed

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter a smart spreadsheet table, and confirm that the Contact field appears in the add-field menu

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Smart tables can add a Contact field with multi-select, notification options, and extended fields such as department and direct manager after extended capability is enabled.	Microsoft Lists can send alerts for lists or list items and can notify selected users, but notification setup is more list-based through alerts or rules.	Google Sheets supports people smart chips so you can insert a person by name or email and view profile details, but adding a chip does not automatically grant access.	Notion databases support a Person property and can notify people mentioned in that property on a database page.	Adobe Acrobat is closer to PDF form distribution and response collection, rather than a table-based contact field workflow.
WPS Advantages	Advantage: WPS combines contact selection, default values, and notification-related settings in one table field. Distinct: the field can be configured for multiple contacts and notifications for newly inserted contacts.	Compared with WPS: notification setup is more focused on list-level alerts or automation rules, with less emphasis on field-level contact configuration in the same workflow.	Compared with WPS: people chips are more focused on tagging and profile preview, with less built-in guidance for field defaults and contact-triggered notifications in a table field.	Compared with WPS: Person-property notifications are flexible, but default values, multi-select limits, and setup follow database property rules rather than a dedicated contact field flow.	Compared with WPS: Adobe focuses on PDF form sending and collection, not on a matching smart-table contact field experience.
Official Source	—	Turn notifications on for list and list item changes	Insert smart chips in your Google Sheets	Inbox & notifications	Send PDF forms to recipients using email or an internal server

Overall Conclusion

If your main goal is to assign owners to table records, maintain contact information, and handle basic notification-related setup at the field level, WPS Contact Fields is a closer fit for spreadsheet-style collaboration. Other products can cover part of the workflow, but they usually rely more on list alerts, smart chips, database properties, or PDF form distribution.

Use Cases

No.	Scenario	Suitable For	Main Need	How Contact Fields Helps
1	Assigning task owners	Project managers, team leads	Each record needs a clear owner	Create a contact field and select the responsible person
2	Recording collaborators	Operations, admin, and sales teams	Records need quick links to organization members	Search and add contacts directly in cells
3	Auto-filling new records	Form maintainers, data admins	The same contact is entered repeatedly	Set a default value for the contact field
4	Following up with multiple people	Cross-team project members	One record needs more than one participant	Enable multiple contact selection
5	Linking organization details	Internal collaboration teams	More context is needed beyond the contact name	Enable extended capability to sync department or direct manager details

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Writer, Spreadsheet, and Presentation core apps	Available	Available
Basic use of Contact Fields	Available; no membership limit is stated for this feature	Available
Some advanced PDF and extended services	Depends on the feature	Usually includes more advanced capabilities
Cloud space and additional benefits	Basic quota	Usually includes higher quotas and more extended benefits

Source: WPS Office pricing page; Why do I need to pay for WPS Office?

Recommendations

Scenario	Recommended Plan	Why
You only need to create contact fields, add contacts, and set default values in smart tables	Free	No membership gate is stated for the feature workflow covered here
You also need more PDF tools, advanced extensions, or broader cross-feature benefits	WPS Premium	Better suited to users who need more advanced capabilities across the suite

Subscribe here: Get WPS Premium

Source: WPS Office pricing page