WPS Field Visibility on Windows: Introduction

WPS Field Visibility helps control how member card fields such as phone numbers, email addresses, and job titles are shown to internal members; it includes 2 core tasks, with 0 available without membership and 2 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of Free rows in the index
Membership-related items	2	Matches the number of membership-required rows in the index
Version limit	None stated	The feature description states there is no version limit

About This Feature

Overview

Field Visibility is an enterprise security control used with the WPS365 management console on Windows. It helps administrators control which member card fields are visible to internal members, so organizations can protect personal privacy and apply more detailed access control.

Core capabilities include:

Add a field visibility policy: Set hidden fields and a viewing whitelist for all members or selected members.
Manage field visibility policies: Filter policies by status and perform actions such as enable, disable, delete, or permission verification.

This feature is suitable for internal directory privacy protection, sensitive role information control, department-level access control, and internal data governance.

System Requirements

Item	Requirement
Operating system	A Windows device that can run the WPS365 client normally
App version	It is recommended to use the latest WPS365 or WPS Office for Windows
Network	A stable network connection is recommended when opening the management console and saving policies
Other	An account with access to the enterprise management console and the required admin permissions

Download & Installation

Before using Field Visibility, install the WPS client on your Windows device and sign in with an enterprise account that can access the management console.

Item	Details
Official download	WPS Office Free Download
Post-install check	Open the WPS client, sign in with your enterprise account, and confirm that the management console entry is available in the lower-left area of the home page

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets administrators create policies for member card fields, choose the affected member scope, hide fields such as phone number, email, and job title, and set a whitelist for viewing.	Microsoft 365 profile cards can show profile photos, company contact information, organization structure, and recent emails. The official page does not describe the same field-level hiding setup as WPS.	Google Workspace admins can control directory visibility, decide whether users can be found in the organization directory, and use custom directories for organizational units.	Notion People Directory lets workspace owners add, edit, reorder, and hide properties. Hidden properties can still be viewed from more properties on a profile page.	Adobe Acrobat Sign offers Limited Document Visibility to control which agreement files recipients can view. This is document access control rather than member card field visibility.
WPS Advantages	Distinct: WPS focuses on member card field-level control and combines affected member scope, hidden fields, and whitelist settings in one policy flow.	Compared with WPS: Microsoft focuses more on profile card information display and organization-managed profile data, and the cited page does not describe whitelist-based hiding for fields such as phone number or email.	Compared with WPS: Google focuses on directory-level or organizational-unit visibility, which is useful for controlling who can be found rather than hiding individual profile fields.	Compared with WPS: Notion supports property display management, but hiding a property does not fully prevent viewing because members can still open more properties.	Compared with WPS: Adobe focuses on recipient access to agreement files, not internal directory cards or employee profile fields.
Official Source	—	Contact card visibility	Directory visibility	People Directory	Limited document visibility

Overall Conclusion: Field Visibility is a better fit for teams that need policy-based control over which employee profile fields are visible inside an internal directory. Other products offer directory visibility, profile display management, or document access controls, but those scenarios are different from field-level member card control.

Use Cases

No.	Scenario	Suitable for	Core issue	Solution
1	Hide employee phone numbers	Enterprise administrators	Phone numbers are visible to too many internal members	Select the phone number field in a field visibility policy and define the affected member scope
2	Limit email visibility	Information security teams	Email addresses need role-based viewing control	Add the email field to hidden fields and configure a whitelist
3	Protect executive job titles	HR or administration teams	Specific role information should not be visible to all staff	Create a policy for selected members and hide the job title field
4	Allow manager exceptions	Department managers	Some fields should stay hidden while managers still need access	Add direct supervisors or department heads to the whitelist
5	Verify policy results	Security administrators	It can be hard to confirm the actual effect after setup	Use permission verification in the policy list

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Field Visibility	Not included; requires an enterprise plan	Available based on enterprise plan capabilities
Basic PDF features	Available	Available
Cloud storage	1 GB	20 GB

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Personal or general document work	Free	Suitable for basic office work and basic PDF use
Enterprise directory privacy management and field access control	WPS Premium or enterprise plan	Field Visibility requires an enterprise plan and is more suitable for organizations that need centralized policy management

Membership and enterprise purchase entry: Subscribe to WPS