WPS Collaboration on Windows: Introduction

WPS Collaboration on Windows helps administrators set collaboration restriction rules for specific roles in enterprise scenarios; it includes 3 core tasks, 0 available without membership and 3 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of Free rows in the index
Membership-related items	3	Matches the number of membership-related rows in the index
Version limits	None specified	Applies in environments with the required enterprise collaboration permissions

About This Feature

Overview

In this context, Collaboration refers to enterprise role-based collaboration control in WPS 365. It can be used to set restriction rules for groups such as executives and employees who are preparing to leave, such as preventing others from starting chats and reducing unnecessary interruptions.

Core tasks include:

Turn Executive Mode on or off: Quickly enable or disable the full set of collaboration restriction rules.
Add or edit roles: Configure the role name, role members, collaboration rules, and supplemental rules for different groups.
Delete roles: Remove roles and their related rules when they are no longer needed.

This feature is suitable for executive protection, sensitive-role collaboration control, and permission tightening before employee handover.

System Requirements

Item	Requirement
OS	Windows device
App version	It is recommended to use the latest WPS 365 client
Network	Keep the device connected when opening the admin console and saving rules
Other	Sign in with an enterprise account and make sure the account has the required admin permissions

Download & Installation

Item	Notes
Official Download	WPS Office Free Download
Post-install Check	Open the WPS 365 client and confirm that you can access the admin console and see the related Security Control entry

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports role-based collaboration restriction rules in enterprise management scenarios, with Executive Mode for centralized role and rule management.	Microsoft 365 focuses more on real-time co-authoring, sharing, comments, and version-based collaboration in Word.	Google Docs focuses more on cloud-based real-time editing, comments, version history, and access controls.	Notion focuses more on page sharing, guest access, and layered permissions for workspace content collaboration.	Adobe Acrobat focuses more on PDF sharing, review, comments, and link-based collaboration.
WPS Advantages	Advantage: Supports direct collaboration restriction rules for specific enterprise roles. Distinct: Lets admins turn the mode on or off and maintain role rules from one management path.	Compared with WPS: the cited Microsoft page emphasizes document co-authoring and comments rather than role-based restriction rules for specific enterprise groups.	Compared with WPS: the cited Google pages emphasize online document collaboration and granular document permissions rather than a role-based restriction mode.	Compared with WPS: the cited Notion page emphasizes page sharing and permission assignment, but it does not describe a centralized executive protection mode.	Compared with WPS: the cited Adobe page emphasizes PDF review and commenting workflows rather than enterprise role restriction rules.
Official Source	—	Collaborate on Word documents with real-time co-authoring	Google Docs product page	Sharing & permissions settings	Share PDF files for review

Overall Conclusion: If your priority is role-based collaboration control for specific internal groups, WPS provides a more direct management path for that scenario. If your work centers on document co-authoring, page sharing, or PDF review, Microsoft, Google, Notion, and Adobe each focus on different collaboration models.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	Executive collaboration protection	Enterprise management teams	Frequent interruptions from unrelated collaboration requests or chats	Turn on Executive Mode and restrict collaboration actions from others
2	Sensitive-role isolation	Finance, legal, and core technical roles	Need to reduce unnecessary collaboration contact	Add roles and configure collaboration rules
3	Permission tightening before departure	Managers handling departing employees	Collaboration boundaries may be unclear during handover	Use role rules to limit related collaboration actions
4	Unified rule maintenance	Enterprise administrators	Rules for multiple roles are scattered and harder to maintain	Centrally edit roles and supplemental rules in Executive Mode
5	Role cleanup	Enterprise administrators	Old roles remain in the system and reduce management efficiency	Delete roles and rules that are no longer needed

Membership & Benefits

This feature is designed for enterprise collaboration scenarios. The 3 tasks in this guide are all membership-related items; review benefit differences first, then choose a subscription path that fits your organization.

Free vs WPS Premium

Feature	Free User	WPS Member
Enterprise collaboration management capabilities	Depends on the actual account permissions	Can be used together with enterprise plans and account permissions
Executive Mode configuration	Requires the corresponding enterprise permissions	Requires the corresponding enterprise permissions
Role rule maintenance	Requires the corresponding enterprise permissions	Requires the corresponding enterprise permissions

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
Personal use or standard document work	Free	Suitable when enterprise collaboration management is not required
Organizations that need role-based collaboration control	WPS membership or an enterprise plan	Better suited for using collaboration management and rule configuration with enterprise account permissions

Membership page: Subscribe to WPS