Team Creation Requires Admin Approval in WPS on Windows: Introduction

This WPS 365 team governance feature adds an admin review step before members can create a team; it includes 3 core tasks, 0 available without membership, and 3 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of free rows in the index
Membership-related items	3	Matches the number of membership-related rows in the index
Plan requirement	Enterprise plan	Required to use this feature
Version requirement	None specified	Available in the current admin console environment

About This Feature

Overview

Team Creation Requires Admin Approval is a governance feature in the WPS 365 admin console. It adds an admin review step when members request to create a team. After this setting is turned on, regular members cannot create a team directly. They must submit a request first, and an authorized admin reviews it.

Core capabilities include:

Turn on team creation approval to control the team creation entry point.
Review team creation requests in the approval center.
Confirm that the approval rule is active by testing the member-side request flow and the admin-side approval record.

This feature is suitable for large organizations, cross-department collaboration, and companies that want more consistent team naming and approval management.

System Requirements

Item	Requirement
OS	A Windows device that can access the enterprise admin console
App version	It is recommended to use the latest version of WPS Office or a supported admin console access environment
Network	A stable internet connection is required to sign in, submit requests, and review approvals
Other	A super admin or an admin account with the required permissions is needed; an enterprise plan must already be enabled

Download & Installation

Before using this feature, install WPS Office and make sure your account can access the WPS 365 admin console.

Item	Details
Official Download	WPS Office Free Download
Post-install Check	Launch WPS Office, sign in with your enterprise account, and confirm that you can open the admin console
Admin Entry Check	In the admin console, open Document and Team → Team Settings and confirm that the related option is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports a setting that requires admin approval before a member can create a team in the enterprise admin console.	Microsoft 365 allows all users to create groups by default, and admins can restrict group creation to members of a specific group, which also affects services that rely on groups such as Teams.	Google Workspace admins can set group creation policies in Groups for Business, including an admins-only option for creating groups.	Notion workspace owners can limit teamspace creation to workspace owners only instead of allowing all members to create teamspaces.	Adobe Acrobat Sign allows only account admins to create groups, which are then used to control settings, templates, and agreement behavior.
WPS Advantages	Advantage: WPS is centered on a request-review-result flow for team creation, which fits organizations that want approval before a team is created.	Compared with WPS: Microsoft focuses on restricting who can create Microsoft 365 Groups, with setup based on group membership and admin configuration rather than a built-in per-request approval flow.	Compared with WPS: Google focuses on organization-wide creation policy settings, such as admins-only group creation, rather than a dedicated request approval flow for each new team.	Compared with WPS: Notion can limit who creates teamspaces, but the official guidance focuses on owner control instead of a separate approval workflow for each request.	Compared with WPS: Adobe centralizes group creation under account admins, but the official guidance does not describe a member request followed by admin approval for each new group.
Official Source	—	Manage who can create Microsoft 365 Groups	Set organization-wide policies for using groups	How workspace owners can set up teamspaces for their organization	Create a group in Adobe Acrobat Sign

Overall Conclusion
If your organization wants a team creation workflow with a clear approval step, WPS is closer to that management model. Other products also provide creation controls, but they are more focused on restricting who can create groups or leaving creation to admins directly.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	Standardize team creation across a large organization	Enterprise admins	Too many teams are created without a consistent review process	Turn on team creation approval so admins can review requests centrally
2	Review team names and intended use before creation	Governance owners	Team names and purposes are inconsistent	Check request details before approving the team
3	Control cross-department collaboration spaces	Department admins	Members create teams freely and make management harder	Use the approval switch to stop direct team creation
4	Handle team requests in one place	Super admins	Requests are scattered and hard to track	Review them in Approval Management → Team Approval
5	Roll out a new governance policy	Enterprise IT admins	A new rule needs a consistent enforcement point	Save the setting in the admin console and verify the approval flow

Membership & Benefits

Free vs WPS Premium

Feature	Free User	WPS Member
Enterprise team governance features	Not applicable	Available with enterprise plans
Team creation approval setting	Not applicable	Supported
Admin console approval handling	Not applicable	Supported

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
Personal use or standard document editing	Free version	Team approval management is not required
Organizations that need controlled team creation	Enterprise plan	Includes the admin-side team governance capability

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