How to Use Team Creation Requires Admin Approval in WPS on Windows

Last updated:July 17, 2026

Use Team Creation Requires Admin Approval with 3 how-to topics: turn on approval, review requests, and confirm that the rule is active; all 3 items are membership-related.

How-to Index

#TopicMembership
11. Turn On Team Creation ApprovalMembership-related
22. Review Team Creation RequestsMembership-related
33. Confirm the Approval Rule Is ActiveMembership-related

How-to Guide

1. Turn On Team Creation Approval

Entry point: Admin Console → Document and Team → Team Settings

  1. Sign in to the WPS 365 admin console with a super admin account or an admin account that has the required permissions.
  2. Click Document and Team.
  3. Open Team Settings.
  4. Find Team Creation Requires Admin Approval.
  5. Turn on the switch and save the setting.

Success Criteria

  • UI state: The Team Creation Requires Admin Approval option is shown as enabled.
  • Next actions: Members enter a request flow when they try to create a team.

Tips While Using

  • Membership: An enterprise plan and an authorized admin account are required.
  • Environment limits: The admin console must be accessible.

2. Review Team Creation Requests

Entry point: Admin Console → Approval Management → Team Approval

  1. Sign in to the admin console with a super admin account or an admin account that has the required permissions.
  2. Open Approval Management.
  3. Go to Team Approval.
  4. Review the applicant information, team name, team description, and team purpose.
  5. Approve or reject the request based on your organization’s rules.

Success Criteria

  • UI state: The request record shows that it has been processed.
  • Next actions: After approval, the requester can use the team; after rejection, the team is not created directly.

Tips While Using

  • Common mistakes: Approving a request before checking the team name and purpose can make later governance harder.
  • Membership: Only accounts with the required admin permissions can process approvals.

3. Confirm the Approval Rule Is Active

Entry point: Member team creation entry / Admin approval records

  1. After turning on approval, ask a regular member to try creating a team.
  2. Confirm that the member sees a request submission flow instead of direct team creation.
  3. Open Approval Management as an admin and check whether the request appears.
  4. Complete one approval or rejection and verify that the result matches the action.

Success Criteria

  • UI state: Members enter a request flow, and admins can see the approval record.
  • Next actions: Admins can continue processing later requests.
  • No side effects: Existing teams continue to work as usual.

Tips While Using

  • Common mistakes: Turning on the switch without saving the setting prevents the rule from taking effect.
  • Environment limits: It is recommended to complete the check with a stable internet connection.