When Adding or Modifying Records in WPS on Windows: Introduction

When Adding or Modifying Records in WPS on Windows is an automation trigger for starting a workflow when a record changes in a WPS database table; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

When Adding or Modifying Records is a built-in automation trigger in WPS Office for Windows database tables. It starts a workflow when a new record is added or when a selected field in an existing record is modified.

Core tasks include:

Select the trigger condition for a blank workflow.
Configure the trigger by choosing the target table, target field, and additional filter conditions.

This feature is useful for change notifications, status-based workflow routing, and table-driven business processes. It helps reduce repeated manual checking and lets one trigger cover both newly added and updated records.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	An internet connection is recommended when creating, saving, and enabling workflows
Other	You need access to the target database table and permission to edit automation workflows

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, open the database table, and confirm that the Automation entry is available in the upper-right area

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In a WPS database table, you can create a blank workflow, choose When Adding or Modifying Records as the trigger, then set the target table, field, and filter conditions.	Microsoft SharePoint Connector in Power Automate includes When an item is created or modified, which starts a flow when a list item is created or changed.	Google Sheets can respond to spreadsheet edits through Apps Script triggers such as `onEdit(e)`, which is more script-based than an in-product table automation panel.	Notion database automations support Page added and Property edited triggers for database changes.	Adobe Acrobat Sign automation triggers focus on agreement and signing events rather than record changes in a database-style table.
WPS Advantages	Advantage: one trigger covers both newly added and modified records. Distinct: the setup can directly target a table, a field, and extra conditions in the trigger settings.	Compared with WPS: supports created-or-modified events, but mainly in SharePoint list and Power Automate scenarios.	Compared with WPS: supports edit-based automation, but usually requires script setup and is centered on spreadsheet events.	Compared with WPS: supports database change triggers, but database automations are available on paid plans and depend on database access permissions.	Compared with WPS: better aligned with document-signing workflows than record-based table automation.
Official Source	—	Microsoft SharePoint Connector in Power Automate	Simple Triggers in Apps Script	Database automations	Triggers for Power Automate flows

Overall Conclusion
If you want to start a workflow directly from record changes inside a WPS database table, WPS provides a table-focused setup path. Microsoft and Notion offer similar automation ideas in their own list or database environments, while Adobe centers its official automation triggers on document-signing events.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	How This Feature Helps
1	Start a workflow after a new record is added	Operations, sales, project teams	New records need manual follow-up	Use the trigger to start follow-up actions when a new record appears
2	Send a workflow signal when a key field changes	Data owners, collaboration teams	Important field changes are easy to miss	Select the target field so the workflow starts when that field is modified
3	Run only for records that meet conditions	Business owners	Triggering on every change creates noise	Add extra conditions so only matching record changes continue
4	Connect multiple tables in one process	Cross-team workflows	Handoffs between tables depend on manual work	Choose the target table as the starting point for later automation steps
5	Review failed runs through logs	Workflow maintainers	Failures are hard to diagnose	Check logs, then adjust the table or field settings and test again

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Use the When Adding or Modifying Records trigger in database tables	Available	Available
Basic PDF features	Available	Available
Cloud storage	1 GB	20 GB depending on plan
Template downloads	Limited	More templates and expanded benefits
Advanced PDF and some AI features	Limited or plan-based	More features depending on the selected plan

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need basic record-change automation in database tables	Free	This feature can be used without membership, so the free plan is suitable for initial workflow setup
You also need more cloud storage, templates, or broader office features	WPS Premium	A paid plan is more suitable when your work also depends on expanded PDF, storage, or other office benefits

Subscribe here: Get WPS Premium