Create New Team with Document Encryption Enabled in WPS on Windows: Introduction

This WPS team security setting helps administrators enable document encryption by default for newly created teams; it includes 3 core tasks, with 0 available without membership and 3 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of Free rows in the index
Membership-related items	3	Matches the number of membership-related rows in the index

About This Feature

Overview

Create New Team with Document Encryption Enabled is a WPS 365 team security setting on Windows for enterprise administration. It lets administrators turn on document encryption as the default state when new teams are created.

Core capabilities include:

Turn on the default encryption switch for new teams.
Apply the setting automatically to teams created after the change is saved.
Standardize document protection for sensitive files and internal collaboration spaces.

This setup is useful for administrators who want to define a team protection policy before teams are created, so fewer settings need to be adjusted one by one later.

System Requirements

Item	Requirement
Operating system	A Windows device that can access the WPS 365 admin console
App version	It is recommended to use the latest version of WPS Office and sign in with an enterprise account
Network	A stable internet connection is needed to load and save team settings
Other	A super administrator account or an account with the required admin permissions

Download & Installation

Before using this feature, install WPS Office on your Windows device and sign in with an enterprise account that has management permissions.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, sign in successfully, and confirm that you can access the admin console

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Administrators can enable document encryption by default for newly created teams in team settings, and the setting applies after it is saved.	The official Word help hub provides collaboration and document management guidance, but this page does not describe a default document encryption setting for newly created teams.	Google Workspace supports client-side encryption when an administrator enables it and users verify their identity before creating encrypted files.	Notion teamspaces provide membership, permissions, and security settings, including open, closed, and private access modes, but the page does not describe default document encryption for new teams.	Adobe Acrobat supports password protection and restricted access for PDF files, focusing on file-level protection rather than a default encryption policy during team creation.
WPS Advantages	Advantage: administrators can define a default encryption policy before creating teams. Distinct: this is better aligned with team-level security planning in enterprise collaboration.	Compared with WPS: the official page is a general help hub and does not show a team creation setting for default encryption.	Compared with WPS: encryption depends on admin-enabled client-side encryption and identity verification, with the workflow centered on encrypted file creation.	Compared with WPS: the focus is on teamspace permissions and visibility controls rather than default document encryption when a new team is created.	Compared with WPS: the protection model is centered on individual PDF files instead of a team-level default security setting.
Official Source	—	Word help and learning	Get started with encrypted files in Drive, Docs, Sheets & Slides	Intro to teamspaces	Add passwords and restrict access to PDFs in Acrobat

Overall Conclusion
WPS is a practical fit for organizations that want document protection to be applied at the moment a new team is created. Compared with products that focus on file-level encryption or workspace permissions, this setup is more directly aligned with team creation and centralized security planning.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Set a security policy before creating a new department team	Enterprise super administrators	Enabling encryption one team at a time takes extra effort	Turn on the default encryption setting before creating teams
2	Initialize teams for sensitive materials	Legal, HR, and finance administrators	Protection can be missed when a team is first created	New teams start with document encryption enabled by default
3	Expand management across many teams	Enterprise IT administrators	It is harder to keep security settings consistent as team count grows	Use team settings to preset the default encryption rule
4	Reduce manual setup omissions	Administrators with management permissions	Repeating the same setup manually can lead to missed steps	Apply one default setting across future teams
5	Strengthen access boundaries outside the team	Internal collaboration teams	Files may face access risks after leaving the team scope	Document encryption adds another layer of protection

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Default document encryption setting for enterprise teams	Not included in the standard free setup	Available through supported business or premium plans
Basic PDF features	Included	Included with more advanced capabilities
Cloud space and sharing-related capacity	Basic quota and basic sharing support	Higher quota or broader sharing-related support

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Personal everyday document work	Free	Suitable for basic viewing, editing, and light document tasks
Enterprise team security management	WPS Premium or a business plan	Better suited to team management, sharing, and security control needs

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