WPS Last Modified By Field on Windows: Introduction

WPS Last Modified By Field is an auto-updating field in WPS tables that shows who last edited each record; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Last Modified By Field is a built-in auto field for WPS tables on Windows. It records the most recent editor for each record, so teams can review ownership changes and recent updates directly in the table.

Core capabilities include:

Add a Last Modified By field to a table for automatic editor tracking.
Set the update scope so the field refreshes when any field changes or only when selected fields change.

This feature is useful for accountability tracking, change review, and collaborative record management.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	Local editing is available; sign-in, sync, and collaboration work more smoothly with an internet connection
Other	You need access to the target table and permission to edit its records or fields

Download & Installation

Before using Last Modified By Field, install WPS Office for Windows and sign in with an account that can access the target table.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter a table, and confirm that the field creation entry is available in the header area

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	WPS tables can add a Last Modified By field that automatically records the latest editor for each record and supports updates based on all fields or selected fields.	Microsoft Lists and SharePoint lists can show built-in Modified and Modified By information, and version history can be used to review item changes.	Google Sheets shows the last editor at the file level and provides version history, with some cell edit history, but not a native row-level last-editor field for each record.	Notion databases provide a Last edited by property that automatically records the person who last edited an item and is auto-updated and not editable.	Adobe Acrobat focuses on PDF metadata such as author, creation date, and modified date rather than a row-level last-editor field for structured records.
WPS Advantages	Advantage: WPS shows the latest editor directly as a table field for each record. Distinct: It also lets you define whether all fields or only selected fields trigger updates.	Compared with WPS: Microsoft provides built-in modified information and version history, but the public guidance is centered more on list views and history panels than on configurable trigger scope for a dedicated field.	Compared with WPS: Google is stronger for file-level history review, but it does not present the same native per-record field pattern in a spreadsheet table.	Compared with WPS: Notion also offers an auto-updated editor property, but its public documentation focuses on the property type and does not describe the same trigger-scope setup.	Compared with WPS: Adobe documents PDF metadata workflows, not a native database-style field for each row in a collaborative table.
Official Source	—	Microsoft Lists modification record	Find what’s changed in a file	Database properties	How to find out when a PDF was created

Overall Conclusion

For record-based collaboration, WPS presents the latest editor more directly inside the table itself. Compared with file-level history tools or PDF metadata views, this field-based approach is easier to use for filtering, review, and day-to-day ownership tracking.

Use Cases

No.	Scenario	Suitable for	Main issue	How it helps
1	Project collaboration tracking	Project managers and contributors	It is hard to tell who updated a record most recently	Add a Last Modified By field to show the latest editor directly
2	Audit review	Operations and reviewers	Responsibility checks take time	Filter or review records by the latest editor
3	Key-field monitoring	Table administrators	Only important field changes should refresh the editor record	Set selected fields as the update scope
4	Handover review	Team leads	It is difficult to confirm the latest maintainer during handover	Use the field value to identify the latest maintainer quickly
5	Routine inspection	Data maintenance staff	Frequent updates make manual tracking inefficient	Use the auto field instead of manual logging

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Use Last Modified By Field in tables	Available	Available
Basic PDF features	Available	Available with more advanced tools
Cloud storage	1 GB	20 GB or more depending on plan
Templates and premium content	Limited access	Broader access to premium content
AI tools	Limited usage for some tools	More AI-related features and usage allowance

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You mainly need basic table tracking and collaboration	Free	Last Modified By Field is available for routine tracking and collaboration
You also need more PDF tools, templates, cloud storage, or AI features	WPS Premium	A better fit for broader office workflows and added benefits

WPS membership center: Subscribe now