WPS Barcode Field on Windows: Introduction

WPS Barcode Field is a barcode field feature in WPS tables; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Membership limit	None	Barcode Field can be used directly
Version limit	None	No version threshold is specified for this feature
Supported formats	Barcodes / QR codes	Suitable for common code entry scenarios

About This Feature

Overview

Barcode Field is one of the field types available in WPS tables for entering and managing barcode information. After you create the field, it can generate a corresponding barcode from the content, and it can also be used for scan-based entry in suitable scenarios.

Its main capabilities include:

Creating a barcode field directly from the field type list.
Setting the input method so the field can be filled only through mobile scanning.

This feature is useful for product inventory records, ticket verification, material intake, and other workflows that need faster code entry. Barcode Field supports both manual entry and scan-based entry, which helps reduce repeated typing and keep field values consistent.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	Creating and configuring the field does not require a constant connection, but sign-in, sync, and cross-device use work better with network access
Other	If you enable mobile-scan-only entry, a mobile device is required for scanning

Source: System requirements for WPS Office

Download & Installation

Before using Barcode Field, install the WPS Office desktop app for Windows and sign in to your account before opening your table.

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Office, enter a table, and confirm that the Barcode option appears when you add a new field

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	WPS tables support a dedicated Barcode Field, support barcodes and QR codes, and allow scan-based input settings.	Microsoft Forms can share a QR code for the form itself, but official guidance says scanning a barcode or QR code to fill a form answer is not currently available.	Google Forms does not provide an official native help page for barcode-answer scanning, and official discussion pages mainly show requests about this need.	Notion database properties include text, number, select, status, URL, phone, and other property types, but no barcode-specific property is listed.	Adobe Acrobat supports adding barcode fields to PDF forms and supports PDF417, QR Code, and Data Matrix.
WPS Advantages	Advantage: WPS provides a dedicated barcode field type directly in tables and supports a mobile scan-only input setting.	Compared with WPS: Microsoft Forms can share a form QR code, but it does not natively fill a response field from a scanned barcode result.	Compared with WPS: No official native barcode field or scan-to-answer capability is documented.	Compared with WPS: Notion can store code values in general properties, but it does not provide a dedicated barcode field type.	Compared with WPS: Acrobat is more focused on PDF form barcode design, while WPS fits table-based data entry workflows more directly.
Official Source	—	Scan QR code to populate a Microsoft Form field	Scan a barcode into a Google form answer	Database properties	Add and test barcode fields in Acrobat

Overall Conclusion
If your work focuses on table-based data management and scan entry, WPS Barcode Field is easier to apply directly to inventory, ticket, and material workflows. If your main task is building PDF forms, Adobe Acrobat is closer to that document form scenario.

Use Cases

No.	Scenario	Suitable for	Main challenge	How Barcode Field helps
1	Product inventory registration	Warehouse staff	Product codes are entered frequently and manual typing can cause errors	Create a barcode field and record product codes through scanning or manual entry
2	Ticket verification	Finance and operations staff	Ticket numbers are scattered and hard to verify quickly	Store ticket code information in one barcode field for easier lookup and checking
3	Material intake by scanning	Purchasing and warehouse teams	Material codes need to be confirmed quickly during intake	Set the field for scan-based entry to improve on-site input efficiency
4	Equipment label management	Admin and asset managers	Equipment numbering is not maintained consistently	Use a barcode field to store equipment label codes and reduce repeated registration
5	Mobile inspection records	Frontline inspection staff	On-site entry time is limited and typing steps are too many	Use mobile scanning to enter barcode information quickly

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Basic Barcode Field use	✅ Available	✅ Available
Core Writer / Spreadsheet / Presentation apps	✅ Available	✅ Available
Some advanced PDF and AI features	Basic or limited access depending on the feature	Broader access to advanced features and added benefits
Cloud storage and template resources	Basic quota and basic templates	More cloud storage and more template resources

Source: Why do I need to pay for WPS Office?

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Occasional barcode field use for basic records	Free	Barcode Field is available directly and works well for light daily entry
Need more PDF, template, cloud, or AI capabilities	WPS Premium	Suitable for heavier users or teams that also need broader office features

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