WPS System Role on Windows: Introduction

WPS System Role is a Windows feature for viewing and assigning system roles in multi-dimensional tables; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

System Role helps you review preset system roles in a multi-dimensional table and assign collaborators to the right role. The current system roles include Manage, Edit, and View, making it easier to organize collaboration with default permission scopes.

Core tasks include:

Review the system role list to understand the preset role types in the current table.
Assign a system role to a member by adding that collaborator to a selected permission role.

System Requirements

Item	Requirement
Operating system	A Windows desktop environment
App version	The latest version of WPS Office is recommended
Network	A stable internet connection is recommended when opening online multi-dimensional tables and permission panels
Other	You need access to the target multi-dimensional table and enough permission to view or manage roles

Source: System requirements for WPS Office

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Office, open a multi-dimensional table, and confirm that the Advanced Permission Settings entry is available at the top right

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides a system role entry inside a multi-dimensional table, where you can review roles such as Manage, Edit, and View, then assign collaborators to those roles.	Microsoft 365 admin roles let organizations assign administrator permissions by business function in the admin center.	Google Workspace provides pre-built administrator roles and also supports custom administrator roles.	Notion workspaces use roles such as workspace owner, membership admin, member, and guest, with access controlled at workspace, teamspace, or page level.	Adobe Admin Console provides predefined and custom roles to control organization-level or product-level access.
WPS Advantages	Advantage: WPS keeps role review and collaborator assignment in the same permission panel inside the table workflow.	Compared with WPS: Microsoft focuses more on organization-wide administration than a lightweight role entry for a single collaborative table.	Compared with WPS: Google offers broader admin configuration, but the main workflow is centered on the Workspace admin console.	Compared with WPS: Notion has clear workspace and page permission layers, but role and sharing controls are spread across multiple settings areas.	Compared with WPS: Adobe covers organization and product administration well, but its role workflow is less direct for table-level collaboration.
Official Source	—	About administrator roles in Microsoft 365	About administrator roles	Who’s who in a workspace	Assign user roles for granular access control

Overall Conclusion
WPS System Role is a practical fit for table collaboration when you need to review preset roles and assign members quickly in one place. Microsoft, Google, Notion, and Adobe also provide role management, but their role models are more often designed for workspace, organization, or enterprise administration.

Use Cases

No.	Scenario	Suitable For	Main Need	How System Role Helps
1	Onboarding a new collaborator	Table admins	A new member needs the right access quickly	Open System Role and add the collaborator to the appropriate role
2	Separating edit and view access	Project leads	Different members need different data permissions	Assign some members to Edit and others to View
3	Handing over management rights	Team leads	The team needs a clear manager for permissions and members	Add the target member to the Manage role
4	Reviewing sharing boundaries	Operations and support teams	Visitor and member access boundaries need to stay clear	Review the role list first, then assign members by role
5	Standardizing collaboration rules	Team admins	Multi-person collaboration needs a consistent permission model	Use preset system roles to keep permission levels consistent

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Writer, Spreadsheet, and Presentation core components	✅ Available	✅ Available
Viewing and assigning system roles in multi-dimensional tables	✅ Available	✅ Available
Some advanced PDF editing and conversion features	Limited by feature	✅ Broader access
Cloud storage	1 GB	20 GB or more depending on plan
AI tools and some advanced features	Some limits apply	More access depending on plan

Source: WPS Office pricing page; Why do I need to pay for WPS Office?

Recommendations

Scenario	Recommended Plan	Why
You only need to review system roles and assign basic collaboration permissions	Free	This feature itself does not require membership and works well for everyday collaboration
You also need more PDF, cloud storage, or AI capabilities	WPS Premium	A better fit when you need broader advanced office features

Membership page: Subscribe to WPS Premium

Source: WPS Office pricing page