WPS Print on Windows: Introduction

WPS Print is the print and preview feature in WPS Spreadsheet on Windows; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Print in WPS Spreadsheet on Windows is the built-in output and preview feature for sending worksheets to a printer or exporting them as printable results while checking page layout before output.

Core tasks include:

Open print settings: open the print preview window from File Operations > Print or with Ctrl+P.
Print from the Home tab: start printing directly from the Home tab.
Set print parameters: choose the printer, paper size, orientation, page range, color mode, pages per sheet, and scaling.
Adjust margins: use preset margins or manually adjust them in preview and check the result in real time.

This feature is useful for printing reports, preparing meeting materials, checking page breaks, and refining worksheet layout before output.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	Local printing does not require a constant internet connection; downloading, installation, and account-related services require network access
Other	A local or network printer is required; color or duplex output also depends on printer hardware support

Source: WPS Office for Windows

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Spreadsheet, open any workbook, and press Ctrl+P to confirm that the print preview window opens

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports opening print preview from WPS Spreadsheet with Ctrl+P or the print entry, then setting the printer, paper, range, color, pages per sheet, scaling, and margins.	Excel supports File > Print to open print preview, review page output, and show draggable margins with print settings.	Google Sheets supports File > Print with margins, page breaks, headers, footers, orientation, and paper size settings.	Notion lets you export a page or database as PDF and then print it; the desktop app does not provide a native spreadsheet-style print panel.	Acrobat focuses on PDF printing with printer selection, duplex, grayscale, scaling, and page-size-related settings.
WPS Advantages	Advantage: You can move from worksheet editing to print preview in the same spreadsheet workflow and prepare output with worksheet print settings and margin adjustment together.	Compared with WPS: Excel also provides full preview and margin adjustment, with its guidance centered on the File > Print workflow.	Compared with WPS: Sheets works well for browser-based print setup, but it depends on a web environment.	Compared with WPS: Notion is more export-first for printing and is not a native spreadsheet print workflow.	Compared with WPS: Acrobat is better suited to printing finished PDF files rather than setting worksheet layout before output.
Official Source	—	Excel print preview	Google Sheets printing	Notion export and print	Acrobat PDF printing

Overall Conclusion
WPS Print fits worksheet-based printing tasks where you want to preview, adjust settings, and output in one place. Compared with spreadsheet products, it covers the common print preparation flow directly inside the editing experience. Compared with Notion and Adobe, it stays closer to worksheet printing rather than export-first or PDF-first workflows.

Use Cases

No.	Scenario	Suitable for	Main issue	How WPS helps
1	Print financial reports	Finance staff, administrators	Need to confirm page breaks and paper orientation first	Use print preview to adjust orientation, range, and scaling
2	Output meeting materials	Team members, project owners	Need to print the current worksheet quickly	Start printing from the Home tab and confirm output in preview
3	Refine complex worksheet layout	Data staff	Wide tables may overflow the page	Set pages per sheet, scaling, and paper size in print settings
4	Leave space for binding	Teachers, operations staff, office staff	Page edges are too narrow for paper reading	Adjust margins in preview and check the result immediately

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Basic spreadsheet printing	✅ Available	✅ Available
Print preview and margin adjustment	✅ Available	✅ Available
Basic PDF features	✅ Available	✅ Available, with a broader tool range
Advanced PDF editing and more advanced tools	Limited or unavailable	✅ Available
Cloud storage	1 GB	20 GB for eligible plans on the official pricing page

Source: WPS Office pricing page

Recommendations

Use case	Recommended plan	Why
Daily worksheet printing and page preview	Free	Covers the print entry, preview, and common print settings
More PDF processing, cloud storage, or shared use	WPS Premium	Better suited to users who also need PDF and collaboration-related tools

Membership page: Subscribe to WPS Premium