How to Use WPS Print on Windows

Use WPS Print through 4 how-to topics, all available without membership; choose a topic from the index and follow the entry path and steps to complete print setup and output.

How-to Index

How-to Guide

1. Open print settings

Entry path: File Operations > Print or Ctrl+P

1. Open the workbook you want to print in WPS Spreadsheet.
2. Press Ctrl+P, or click File Operations > Print.
3. Check the current worksheet in the print preview window.
4. Continue adjusting settings in the panel on the right.

Success Criteria

• Interface result: The print preview window opens.
• Next action available: You can review preview pages and change print settings.

Tips While Using

• Common mistake: If no workbook is open first, you cannot preview the current worksheet for printing.
• Environment note: If Windows does not detect a printer, some print options may not output to a physical device.

2. Print from the Home tab

Entry path: Home tab > Print

1. Open the spreadsheet document.
2. Click the Home tab.
3. Select the Print button.
4. Confirm the document in print preview, then click Print to output it.

Success Criteria

• Interface result: The print flow opens from the Home tab.
• Next action available: You can confirm preview and print directly.

Tips While Using

• Common mistake: Printing before checking preview may cause unexpected page breaks or orientation.

3. Set print parameters

Entry path: Print preview window > right-side print settings panel

1. In Printer, choose a local printer or select WPS PDF for PDF output.
2. In Paper information, set the paper size and orientation.
3. In Print range, choose the current worksheet or enter a page range.
4. In Print color, choose black and white or color output.
5. Set Pages per sheet and Scaling as needed.
6. Confirm the preview result and start printing.

Success Criteria

• Interface result: The print parameters in the right-side panel are set as needed.
• Next action available: You can print to a device or generate a PDF.

Tips While Using

• Common mistake: If paper orientation does not match the worksheet layout, the output may be compressed or split across too many pages.
• Environment note: Color and duplex output depend on the printer driver and hardware.

4. Adjust margins

Entry path: Print preview window > Margins / Adjust Margins

1. In the print preview window, click Margins.
2. Choose a preset margin option such as normal, narrow, or moderate.
3. If you need a custom layout, click Adjust Margins.
4. Drag the page boundary lines and watch the preview update.
5. Confirm the layout and continue printing.

Success Criteria

• Interface result: The margins in preview change.
• Next action available: You can continue checking page breaks and print.

Tips While Using

• Common mistake: Margins that are too small may exceed the printer's printable area.
• Environment note: The final printable boundary still depends on printer hardware limits.