WPS Share on macOS: Introduction

WPS Share is the spreadsheet sharing feature in WPS Office for macOS; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Share is a built-in sharing feature in WPS Spreadsheet for macOS. It lets you share a spreadsheet with other people for viewing, commenting, or editing, making team collaboration and information delivery easier.

Core capabilities include:

Turn on sharing and set permissions: choose whether the link is available to anyone or only specified users, and assign Edit, View and Comment, or View access.
Send a share link in different ways: copy the link or send it through WeChat, collaboration options, or a QR code.
Share a selected range: share a specific cell range so recipients can jump to the target area more quickly.

This feature is useful for team collaboration, data collection, progress updates, and targeted spreadsheet sharing.

System Requirements

Item	Requirement
Operating system	A macOS device
App version	It is recommended to use the latest version of WPS Office for Mac
Network	Sharing, link copying, and collaborative access usually require an internet connection
Other	Signing in to a WPS account is recommended for sharing and collaboration features

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Office for Mac, open Spreadsheet, and confirm that the Share entry is visible in the upper-right area

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	WPS Spreadsheet on macOS can share a full spreadsheet or a selected range, set access scope, and assign Edit, View and Comment, or View permissions.	Microsoft 365 commonly supports file sharing and collaboration through OneDrive and Microsoft 365 services.	Google Sheets supports online sharing, permission control, and multi-user collaboration.	Notion supports page sharing and permission management for workspace collaboration.	Adobe Acrobat focuses on sharing and reviewing PDF files.
WPS Advantages	Advantage: WPS supports sharing either the full spreadsheet or a selected range directly inside the spreadsheet workflow, with multiple permission levels.	Compared with WPS: sharing is commonly organized around cloud file storage rather than a spreadsheet range sharing flow.	Compared with WPS: browser-based collaboration is strong, while WPS also supports selected-range sharing inside the spreadsheet workflow.	Compared with WPS: sharing is page-oriented rather than centered on spreadsheet cell ranges.	Compared with WPS: sharing is focused on PDF review instead of spreadsheet collaboration.
Official Source	—	OneDrive online cloud storage	Google Sheets product page	Sharing and permissions in Notion	Adobe Acrobat product page

Overall Conclusion
WPS Share is well suited to spreadsheet-centered collaboration on macOS, especially when you need to send a link quickly, control permissions, or share a selected range. Other products also support sharing, but their workflows are more oriented toward cloud files, pages, or PDF review.

Use Cases

No.	Scenario	Suitable for	Main challenge	How Share helps
1	Team data collection	Team members, project owners	Multiple people need to view or edit the same spreadsheet	Share the spreadsheet and assign Edit permission
2	Read-only reporting	Managers, reporting staff	Others need to view data without changing it	Set View permission and send the link
3	Targeted range sharing	Data coordinators, collaborators	Only part of the spreadsheet needs to be shared	Use Share Selection to send the target range
4	External communication	Cross-team or external collaborators	A spreadsheet access point needs to be sent in different ways	Use a copied link, QR code, or other share options
5	Collaboration tracking	Team leads	Changes made by collaborators need to be reviewed	Open collaboration records to check time and actions

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Spreadsheet sharing	Available	Available
Permission settings	Available	Available
Copy link and multiple send methods	Available	Available

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Everyday sharing and basic collaboration	Free	The Share feature is available for regular viewing and editing collaboration
Broader office needs with additional member benefits	WPS Premium	Suitable if you also need other premium capabilities in the same account

Membership page: Subscribe to WPS Premium