How to Use WPS Share on macOS

Use WPS Share with 3 how-to topics: turn on sharing and set permissions, send a share link in different ways, and share a selected range. Choose a topic from the index and follow the steps.

How-to Index

How-to Guide

1. Turn on sharing and set permissions

Entry: Share button in the upper-right corner of the spreadsheet

1. Click the Share button in the upper-right corner of the spreadsheet.
2. In the Share panel, click View/Edit with others.
3. Click Link permissions to set the sharing scope.
4. Select Anyone or Specified users only.
5. Assign Edit, View and Comment, or View permission.

Success Criteria

• Interface result: the Share panel shows the current link scope and access permission.
• Next action available: you can copy the link or send it to collaborators.

Tips While Using

• Common mistake: sending the link before checking permissions may give recipients the wrong access level.
• Environment note: sharing usually requires an internet connection and a signed-in account.

2. Send a share link in different ways

Entry: Copy Link or the share icons in the Share panel

1. Complete the permission settings first.
2. Click Copy Link to copy the current share link.
3. Or click the WeChat, collaboration, or QR code icon below to share directly.
4. Send the link or QR code to the people who need access.

Success Criteria

• Interface result: the link is copied successfully, or the selected share method opens.
• Next action available: recipients can access the shared content through the link or QR code.

Tips While Using

• Common mistake: copying the link without checking permissions may leave recipients with view-only access.
• Environment note: some share methods depend on installed apps or an active internet connection.

3. Share a selected range

Entry: right-click menu after selecting cells, then choose Share Selection

1. Select the cell range that you want to share.
2. Right-click the selected range and choose Share Selection.
3. Set the sharing scope and permission.
4. Send the generated share entry to the recipient.
5. The recipient can open it and jump to the shared range more quickly.

Success Criteria

• Interface result: a share entry for the selected range is created.
• Next action available: recipients can open the shared content and go to the target range.

Tips While Using

• Common mistake: selecting the wrong range before sharing can send the wrong content.
• Environment note: selected-range sharing also depends on network access and collaboration availability.