WPS Group on macOS: Introduction

WPS Group is a data-table grouping feature in WPS for Mac; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Group helps you organize records in a data table by field value so similar items appear together for faster review, lookup, and comparison.

Core capabilities include:

Automatically grouping records by field value for category-based browsing.
Supporting nested multi-level grouping for layered data structures.
Letting you expand or collapse groups for overview and detail views.
Changing only the display structure without modifying or deleting records.

This feature fits project trackers, customer lists, task tables, and categorized data reviews.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office for Mac
App version	It is recommended to use the latest version of WPS Office for Mac
Network	No mandatory network connection is required for local grouping; sign-in, sync, or online collaboration needs internet access
Other	Open a Smart Table data table first and make sure the table contains fields that can be used for grouping

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch WPS Office for Mac, open a Smart Table data table, and confirm that the Group entry is available on the toolbar

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Groups data-table records by field value, supports nested multi-level grouping, and lets you expand or collapse groups.	Microsoft Lists can group list views by column value and supports grouping on one or two columns in a view.	Google Sheets supports grouping rows or columns and lets users expand or collapse grouped sections.	Notion database views can group by property and also support sub-groups.	Adobe's official Acrobat guidance focuses on table structure and accessibility settings rather than native data-table grouping views.
WPS Advantages	Advantage: Built for record-based data tables with field grouping, nested grouping, and all-group expand or collapse in one workflow.	Compared with WPS: Microsoft's official workflow is centered on list-view grouping, with one-column quick grouping and up to two columns in a saved view.	Compared with WPS: Google's official grouping is oriented to spreadsheet rows and columns rather than record-based data-table grouping.	Compared with WPS: Notion also supports property grouping and sub-groups, but it depends on database view settings.	Compared with WPS: Adobe's official capability is closer to PDF table structure handling than to interactive data-table grouping.
Official Source	—	Use grouping to modify a list or library view	Freeze, group, hide, or merge rows & columns	Views, filters, sorts & groups	Complex tables

Overall Conclusion
WPS Group is more directly aligned with record-based data-table organization on macOS. If you need field-based grouping, nested levels, and quick switching between overview and detail, it provides a more focused workflow than row-outline grouping or PDF table structure tools.

Use Cases

No.	Scenario	Suitable for	Main challenge	How Group helps
1	Reviewing customer lists by category	Sales teams, operations staff	Records are mixed together and hard to review by region or status	Group records by region, status, or other fields
2	Managing layered project tasks	Project managers, team members	Large task sets are hard to read without hierarchy	Build multi-level groups by project, owner, or stage
3	Checking inventory or assets	Admin teams, warehouse staff	Similar items are scattered across the table	Group by category or location for faster review
4	Organizing class or event rosters	Teachers, organizers	Large lists take time to scan manually	Group by class, team, or status
5	Switching between overview and details	All table users	Users need both a summary structure and record details	Expand or collapse groups as needed

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Writer, Spreadsheet, and Presentation core components	Available	Available
Basic PDF features and PDF reading	Available	Available
Advanced PDF editing and conversion	Limited	Available
Cloud storage	1 GB	20 GB
AI tools	Limited access for some tools	More access and advanced capabilities

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
You mainly use Group for everyday table organization and record review	Free	The Group feature itself has no membership restriction in this workflow
You also need more PDF tools, cloud storage, or AI features	WPS Premium	Better for broader document workflows and expanded office capabilities

Membership page: Subscribe to WPS Premium