WPS Filter on macOS: Introduction

WPS Filter is a spreadsheet tool for showing or hiding rows by condition; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Filter is a built-in data viewing tool in WPS Office for macOS Sheets. It helps you filter data in a spreadsheet by condition so you can quickly focus on matching rows without changing the original content. This is useful when you need to know how to filter data in WPS Office on Mac.

Core tasks include:

Turn on Filter: add drop-down arrows to header cells and make the data range filterable.
Filter Data by Condition: show rows by option, color, or condition.
Use the Search Box for Quick Filtering: narrow the candidate list with keywords.
Clear Filter: remove filter conditions for one column or the whole table and return to the full view.

Common use cases include sales records, project tracking sheets, name lists, and periodic data review.

System Requirements

Item	Requirement
OS	A macOS device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for Mac
Network	Local filter operations do not require a network connection; for collaborative files, a stable connection is recommended
Other	A data range with clear headers is recommended, and a continuous data range is easier to filter

Download & Installation

Item	Details
Official Download	WPS Office Free Download
Post-install Check	Open WPS Office, open a spreadsheet file, and confirm that the Filter entry is visible on the Home tab

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports turning on filter in a spreadsheet, filtering by option, color, or condition, using a search box for quick filtering, and clearing filters.	Microsoft Word mail merge recipient filtering supports filtering records by field comparison, blank values, and contains rules, but the page focuses on recipient lists rather than standard spreadsheet filtering.	Google Sheets lets users sort and filter data ranges by condition, value, or color, and also supports filter views.	Notion database views support filters by property and advanced filters with AND/OR logic.	Adobe Acrobat Analyzer supports filtering based on extracted attribute values for document collection analysis.
WPS Advantages	Advantage: works directly on spreadsheet cell ranges and combines filter setup, conditional filtering, search-based filtering, and clearing filters in one workflow for everyday data review.	Compared with WPS: this Microsoft page is centered on mail merge record filtering, not a general spreadsheet filter workflow.	Compared with WPS: Google offers filter views that are useful for personal views in collaboration, while WPS here is more focused on direct desktop spreadsheet filtering.	Compared with WPS: Notion is better suited to database-style information management, while WPS is more direct for traditional row-and-column spreadsheet work.	Compared with WPS: Adobe filtering depends on extracted document attributes and collection analysis, so the scenario is closer to document analysis than spreadsheet editing.
Official Source	—	Mail merge: Edit recipients	Sort & filter your data	Views, filters, sorts & groups	Create custom attributes in Adobe Acrobat Analyzer

Overall Conclusion
WPS Filter is well suited to row filtering tasks in continuous spreadsheet ranges on macOS. If your main goal is to sort and filter data quickly, review matching rows, and return to the full table view, WPS provides a focused workflow. If you need database-style views or document attribute analysis, the other tools may fit those scenarios better.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	Review sales data	Sales teams, operations teams	Need to view only a certain customer or order type	Use Filter Data by Condition
2	Personal review in a shared sheet	Team members	Need to focus only on rows relevant to current work	Turn on Filter, then filter by condition or use the search box
3	Search long name lists	Admin staff, teachers, HR teams	Manual lookup is slow in long lists	Use the Search Box for Quick Filtering
4	Restore the full table during review	Finance teams, analysts	Need to return from a filtered view to the full dataset	Use Clear Filter

Membership & Benefits

Free vs WPS Premium

Feature	Free User	WPS Member
Basic spreadsheet filtering	✅ Available	✅ Available
Basic PDF features	✅ Available	✅ Available
Cloud storage	1 GB	20 GB
Template downloads	Limited quantity	More template benefits
Some advanced capabilities	Limited or not included	More advanced capabilities available

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
Everyday spreadsheet review and basic filtering	Free	The current filter feature is available directly and fits routine data organization
Need more cloud storage or more advanced capabilities	WPS Member	Better for users who also need more document, template, or cloud-related benefits

WPS membership page: Subscribe now