WPS Contact Fields on macOS: Introduction

WPS Contact Fields on macOS helps you link collaborators or directory contacts in smart spreadsheet tables; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Contact Fields is a basic field type in smart spreadsheet data tables in WPS Office for Mac. It is used to link collaborators or contacts from the system directory. When you create the field, you can choose whether to allow multiple contacts, send notifications to newly inserted contacts, and enable extended profile details. This feature fits task assignment, project coordination, and default owner filling for new records.

Core capabilities include:

Create a contact field: add a contact-type column in the table header and define its name and options.
Add contacts: search for and select contacts in a cell, then link them to directory information.
Set a default value: prefill new records with a specified contact or the person who adds the record.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office for Mac normally
App version	The latest version of WPS Office for Mac is recommended
Network	Keep an internet connection available when searching contacts, syncing directory details, or sending related notifications
Other	Sign in to a WPS account that can access the collaborative table, and make sure target contacts are available in your organization directory or collaboration scope

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office for Mac, open a smart spreadsheet data table, and confirm that the Contact field is available from the header “+” menu

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Smart spreadsheet tables support a Contact field that can be created with options for multiple contacts, notifications, and extended profile details, and contacts can be searched and linked directly in cells.	Microsoft Lists supports alerts for lists or list items and can send change notifications to specified users; notification setup is centered more on list alerts and rules.	Google Sheets supports people smart chips, letting you insert a person by name or email and view profile details in a cell.	Notion databases support a Person property, and users can receive inbox updates when they are added to that property.	Adobe Acrobat supports contact-style form fields and can route button actions to email addresses or URLs in form workflows.
WPS Advantages	Advantage: WPS combines multiple-contact selection, notification options, and extended profile syncing in the same contact-field creation flow, which fits record-based ownership management in a table.	Compared with WPS: notification options are documented clearly, but contact-style assignment and notification setup are more distributed across list alerts or rules.	Compared with WPS: people chips are useful for lightweight identity tagging, but Google notes that mentioning a user in a smart chip does not automatically grant document access.	Compared with WPS: person-property notifications are clear for database collaboration, while field creation and default-value behavior are managed more as database property settings.	Compared with WPS: Acrobat is oriented more toward form collection and email routing than native contact-column management inside a table record.
Official Source	—	Get notified of list changes	Insert smart chips in Google Sheets	Inbox and notifications	Create a website contact form

Overall Conclusion

If your main workflow is assigning owners and collaborators directly inside a table, WPS Contact Fields is closer to record-based spreadsheet collaboration. Microsoft and Notion provide clearer official guidance around notifications, Google fits lighter people tagging, and Adobe is better aligned with form collection workflows.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	How Contact Fields Helps
1	Assigning task owners	Project managers and team leads	Records do not show a clear owner	Create a contact field and add the responsible person to each record
2	Auto-filling contacts in new records	Operations, admin, and process owners	The same contact must be entered repeatedly	Set a default value for the field
3	Sending collaboration reminders	Cross-functional teams	Newly assigned contacts need timely notice	Enable notifications for newly inserted contacts when creating the field
4	Coordinating with multiple people	Sales, support, and project teams	One record needs more than one collaborator	Turn on the option to select multiple contacts
5	Extending organization details	HR and management support teams	Contact records need department or manager context	Enable extended details to sync related profile information

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Writer, Spreadsheet, and Presentation core features	Available	Available
Basic PDF tools and PDF reading	Available	Available
Advanced PDF editing and more advanced tools	Limited	Available
Cloud storage	1 GB	20 GB, based on the official pricing page
AI tools and advanced templates	Limited access	Broader access and more advanced options

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Why
You mainly use contact fields, everyday documents, and basic collaboration	Free	The contact field itself has no membership restriction in this guide and fits routine table management
You also need more PDF tools, cloud storage, or AI-related features	WPS Premium	A better fit when your workflow goes beyond contact fields into broader advanced office tasks

WPS membership center: Subscribe now