How to Publish and Share in WPS on macOS

Use Publish and Share with 4 how-to topics, including opening the entry, adjusting settings, previewing the result, and saving changes; choose a topic from the index and follow the entry path and steps.

How-to Index

How-to Guide

1. Open the Publish and Share entry

Entry path: Form Editor → Quick Start → Publish and Share

1. Open the smart form you want to edit.
2. In the left navigation area, select Quick Start.
3. Find the Publish and Share item.
4. Click it to open the related setup panel.

Success Criteria

• Interface result: The Publish and Share setup panel or page is open.
• What you can do next: You can continue to adjust settings, preview the result, or save the configuration.

Tips While Using

• Common mistake: If you are not in the form editor first, the Quick Start entry may not be visible.
• Environment note: You need edit permission for the current form.

2. Adjust Publish and Share settings

Entry path: Publish and Share panel

1. Open the Publish and Share panel.
2. Review the available settings shown in the interface.
3. Adjust the related parameters based on your sharing goal.
4. Check the settings once more before moving to preview or save.

Success Criteria

• Interface result: The related settings have been updated as needed.
• What you can do next: You can preview the result or continue to save.

Tips While Using

• Common mistake: Saving without checking the updated settings may lead to an unexpected sharing result.
• Environment note: Online sharing settings usually work better with a stable internet connection.

3. Preview the Publish and Share result

Entry path: Preview area in the Publish and Share panel

1. After adjusting settings, open the preview result.
2. Check whether the current display and sharing result match your expectation.
3. If something needs to change, return to the settings area and adjust it.
4. Continue to save after the preview looks correct.

Success Criteria

• Interface result: You can see the preview result for the current configuration.
• What you can do next: You can go back to edit settings or continue to save.

Tips While Using

• Common mistake: Skipping preview may lead to extra revisions later.
• Environment note: Keep the network connection stable when previewing online content.

4. Save the configuration and check whether it takes effect

Entry path: Publish and Share panel → OK / Save

1. Click OK or the corresponding save button to finish the current setup.
2. Return to the related form page and confirm that the configuration has been saved.
3. If responders still need an updated version, check whether you also need to publish a new version.
4. Open the sharing result again and verify it.

Success Criteria

• Interface result: The settings are saved and the updated configuration state is visible.
• What you can do next: You can continue sharing the form or return to other editing tasks.
• No side effect: Existing form content is not removed by changing sharing settings.

Tips While Using

• Common mistake: Saving the setup without completing a required publish action may leave the responder side unchanged.
• Environment note: Some Publish and Share changes only appear to responders after a new version is published.