Publish and Share in WPS on macOS: Introduction

WPS Publish and Share is used to publish a smart form, adjust sharing settings, and manage when changes take effect; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Publish and Share is a setup feature in WPS smart forms on macOS. It is used after form editing to configure publishing and sharing behavior inside the form editor. The entry is located in the Quick Start workflow, so you can continue from editing into sharing setup without leaving the current form.

Core tasks include:

Open the Publish and Share entry from the form editor.
Adjust publishing and sharing parameters in the panel.
Preview the current sharing result before confirming.
Save the configuration and check whether a new publish action is still required.

This feature is useful for surveys, registration forms, and internal collection forms. It helps when you need to decide how a form is shared after editing and when saved changes become visible to responders.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for Mac
Network	A stable internet connection is recommended for online publishing, sharing, and preview
Other	You need access to the smart form editor and permission to edit the current form

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office for Mac, enter the smart form editor, and confirm that Quick Start and Publish and Share are available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In the smart form editor, you can open Publish and Share, adjust related settings, preview the result, and save the configuration. Some changes may require publishing a new version before responders can see them.	Microsoft Forms lets you choose who can respond and share a form by link, QR code, embed code, or email.	Google Forms requires the form to be published before responders can access it, then supports sharing, notifications, responder links, and website embedding.	Notion lets you publish a page or site to the web, copy a live link, and embed the published page. It is closer to page publishing than a form-first workflow.	Adobe Acrobat lets you share a PDF by link and set viewing or commenting permissions. It is designed for document sharing rather than native form publishing.
WPS Advantages	Advantage: The entry stays inside the smart form editing flow, so publishing setup can continue directly after editing. Distinct: Preview and save are part of the same workflow for a quick final check.	Compared with WPS: Microsoft emphasizes distribution methods and audience selection.	Compared with WPS: Google separates publishing from sharing more explicitly.	Compared with WPS: Notion is stronger for public pages and sites than for a dedicated form publishing flow.	Compared with WPS: Adobe focuses on PDF link sharing and review instead of form publishing.
Official Source	—	Share a form	Publish and share your form with responders	Publish a Notion Site	Share PDF links in Acrobat

Overall Conclusion
If your main goal is to finish publishing and sharing setup right after editing a form, WPS keeps that path close to the form creation workflow. If you need public site publishing, PDF link review, or broader external distribution methods, the other products focus on different sharing models.

Use Cases

No.	Scenario	Suitable for	Main issue	How this feature helps
1	Publish an event registration form	Event organizers	The form needs to be sent out soon after editing	Open Publish and Share, adjust settings, and save
2	Share an internal collection form	Team admins	The sharing result should be checked before sending	Preview the result before confirming
3	Make updated settings take effect	Researchers	Responders do not see changes immediately	Save the setup and publish a new version if needed
4	Launch a template-based form quickly	New users	The publishing entry is not easy to find at first	Open it from Quick Start
5	Review settings before a new collection round	Project owners	Sharing settings may be incomplete	Check the panel item by item before confirming

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Writer, Spreadsheet, and Presentation basic components	✅ Available	✅ Available
Basic PDF features	✅ Available	✅ Available
Advanced PDF editing and more advanced tools	Depends on the feature	✅ More advanced tools available
Cloud storage	1 GB	Higher-capacity plans available
Multi-user sharing plans	—	Available in some paid plans

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Everyday form publishing and sharing	Free	No membership limit is shown for this feature in the current workflow
More advanced PDF tools, cloud storage, or multi-user sharing needs	WPS Premium	Better for users who also need broader advanced tools and expanded benefits

WPS membership page: Subscribe now
To compare plan differences, review the Free, Pro+, and Sharing Plan options on the pricing page.