WPS Email on Windows: Introduction

WPS Email on Windows helps you configure and manage email settings in Smart Forms file collection workflows; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	All listed tasks are available directly

About This Feature

Overview

Email is an email configuration feature inside the File Collection scenario of WPS Smart Forms on Windows. It is used when you create or edit a file collection flow and need to set up email-related options.

Core tasks include:

Open the email setup entry: go from the form editor to File Collection and find the Email option.
Set and confirm email parameters: complete the required settings in the pop-up panel, preview the result, and confirm.
Update and check settings later: return to the same area after saving to adjust the configuration and verify that it is in effect.

Typical use cases include homework collection, registration material intake, and team file submission.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A network connection is recommended when opening online forms, previewing results, or publishing changes
Other	It is recommended to sign in first and make sure you can access the Smart Forms editor

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation method	Download the Windows installer and follow the on-screen instructions
Post-install check	Open WPS Office, enter the Smart Forms editor, and confirm that File Collection and Email are available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides an email setup entry inside Smart Forms file collection workflows, so you can configure parameters, preview the result, and confirm settings during editing.	Outlook for Windows supports adding multiple email account types and managing account details, including manual setup in some cases.	Gmail on the web lets users add other email accounts on a computer and supports mail import with secure connection guidance.	Notion Mail supports Gmail-based email management, additional account connection, and inbox views, but its official page says Windows support is coming soon.	Acrobat officially supports sharing PDFs by email on desktop, but it is not a full email account management tool.
WPS Advantages	Advantage: The email setup entry is built into the Smart Forms file collection workflow, which fits form design and collection setup in one path. Distinct: You can preview and confirm settings without leaving the editing flow.	Compared with WPS: Focuses on standalone mailbox account access and management rather than form-based file collection setup.	Compared with WPS: Focuses on mailbox import and retrieval instead of email configuration inside a file collection workflow.	Compared with WPS: Focuses on Gmail inbox management, and the official page notes that Windows support is not yet available.	Compared with WPS: Focuses on sending PDFs by email and does not provide the same form collection email setup scenario.
Official Source	—	Add an email account to Outlook for Windows	Add another email account on your computer	Get started with Notion Mail	Share PDFs via email in Acrobat on desktop

Overall Conclusion
WPS Email is a better fit when you are already building a Smart Forms file collection workflow and want email settings in the same editing path. The other products focus more on standalone email clients or document sharing, so their entry points and goals are different.

Use Cases

No.	Scenario	Suitable For	Main Need	How Email Helps
1	Homework file collection	Teachers and trainers	Collect uploaded files in one place	Configure email settings as part of the file collection flow
2	Registration material intake	Admin teams and event organizers	Receive attachments from applicants in a structured way	Use email settings together with file collection setup
3	Team document submission	Project members and team leads	Gather files from multiple people	Set up email options before publishing the form
4	Ongoing collection updates	Operations and HR teams	Adjust collection settings after the form is created	Reopen the email settings and update them later
5	Pre-release testing	Form creators	Check whether settings work before launch	Preview and confirm the setup before publishing

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Email setup in Smart Forms	✅ Available	✅ Available
Core Writer, Spreadsheet, and Presentation tools	✅ Available	✅ Available
Some advanced features	Available by feature, with some limits depending on the tool	Access to more advanced features

Source: WPS Office pricing page; Why do I need to pay for WPS Office?

Recommendations

Scenario	Recommended Plan	Why
You only need email setup in Smart Forms and routine file collection	Free	The tasks covered here do not require membership
You also need more advanced office or PDF features	WPS Premium	Better for users who need broader advanced capabilities

WPS membership center: Subscribe now

Source: WPS Office pricing page