Switch Account in WPS on Windows: Introduction

Switch Account in WPS on Windows helps you quickly move between signed-in accounts in the desktop client; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Switch Account in WPS is an account management feature in the WPS Office Windows client. It lets you move between signed-in accounts or sign in with another account and continue working.

Its main capabilities include:

Viewing the list of signed-in accounts from the profile menu and switching directly to the target account.
Using Sign in to another account to add a new account, then returning to the profile menu to switch.
Updating cloud documents, cloud storage, and membership benefits after the account changes.

This feature is useful when you separate personal and work accounts, share one device with other people, or need temporary access to another account's cloud content.

Before switching, save the document you are editing so you can continue smoothly afterward.

System Requirements

Item	Requirement
Operating system	A Windows computer that can run the WPS Office desktop client
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is needed when switching accounts, signing in to another account, or syncing cloud content
Other	Sign in to at least one WPS account first; keep the account signed in if you need cloud documents

Source: System Requirements for WPS Office

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office and confirm that the profile icon is visible at the top right of the home page

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	You can switch signed-in accounts from the profile menu on the WPS home page, or sign in to another account first and then switch. Cloud documents and cloud storage update with the selected account.	Microsoft account help mainly focuses on account setup, subscriptions, and service access. Public guidance is more about account management than switching among multiple signed-in accounts inside a desktop document app.	Google Docs supports adding and switching between multiple Google accounts. In a browser, you click the profile photo at the top right and open the selected account in a new window.	Notion lets you add another account in the workspace switcher and move between accounts or workspaces without logging out each time.	Adobe account help focuses on signing in, account access, and authentication. Public guidance does not emphasize a comparable quick account-switching entry inside a document productivity client.
WPS Advantages	Advantage: The profile menu on the home page combines account viewing, switching, and adding another account in one place. Distinct: cloud storage and account-linked benefits update right after the switch.	Compared with WPS: public Microsoft guidance is more centered on account and subscription management, with less emphasis on a direct home-page switch path in the desktop app.	Compared with WPS: Google account switching is more browser-window based, while WPS keeps the path inside the desktop client.	Compared with WPS: Notion supports multiple signed-in accounts at the same time, but its switching flow is built around workspaces and account sets rather than a traditional office client profile menu.	Compared with WPS: Adobe public help is more focused on sign-in and recovery flows, with less guidance for quick switching in a document work scenario.
Official Source	—	Account help	Switch between multiple Google accounts	Create, join & leave workspaces	Sign in to your Adobe account

Overall Conclusion

If you mainly work with documents in a Windows desktop client and want a direct path for account switching, WPS provides a more centralized entry through the profile menu. Google and Notion also support account-related switching, but their flows are more tied to browser windows or workspace management.

Use Cases

No.	Scenario	Suitable for	Main issue	How it helps
1	Separate work and personal accounts	Users who handle both work and personal documents	Cloud documents from different accounts are mixed together	Switch to the matching account from the profile menu
2	Sign in to another account temporarily	Users who need content from a different account	The target account is not signed in on the current device	Use Sign in to another account first, then switch
3	Short-term use on a shared computer	Users working on a public or shared PC	They need quick access to their own cloud space	Sign in with the needed account, then sign out or switch back later
4	Membership benefits change with the account	Users who work with accounts that have different benefits	They are unsure whether available features will change after switching	Use features according to the membership status of the selected account
5	Refresh the cloud document list	Users who rely on cloud documents	They need to confirm that content has updated after switching	Check cloud documents and storage after the switch finishes

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Switch signed-in accounts	✅	✅
Sign in to another account	✅	✅
Basic PDF features	✅ Basic features	✅ More advanced features
Cloud storage	1 GB	20 GB
Template downloads	Limited	More template benefits

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
You only need to switch between different signed-in accounts	Free	Account switching itself does not require membership
You also need more cloud storage or more advanced office features	WPS Premium	In addition to account switching, you get more cloud storage and expanded features

Membership page: Subscribe to WPS Premium