WPS Sort is a data organization feature in WPS Spreadsheets; it includes 6 core tasks, with 6 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 6 | Matches the number of rows in the How-to Index |
| Available without membership | 6 | Matches the Free rows in the index |
| Membership-related items | 0 | All tasks in this guide are available directly |
About This Feature
Overview
Sort is a built-in data management feature in WPS Spreadsheets for Windows. It helps you arrange worksheet data in ascending order, descending order, or by multiple custom conditions so you can review lists, values, and categorized records more efficiently.
Core tasks include:
- Ribbon Ascending: sort the current column in ascending order from the Data tab.
- Ribbon Descending: sort the current column in descending order from the Data tab.
- Ribbon Custom Sort: open the sort dialog box to set a primary key, sort basis, order, and additional levels.
- Right-Click Ascending: sort directly from the cell context menu.
- Right-Click Descending: sort directly from the cell context menu.
- Right-Click Custom Sort: open custom sorting from the context menu and set multiple conditions.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | Local sorting does not require a network connection |
| Other | Open an editable spreadsheet file and make sure the target data range is complete |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Spreadsheets and confirm that Sort options are available on the Data tab or in the right-click menu |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports ascending, descending, and custom sorting with a primary key, sort basis, order, and added conditions. | Excel supports sorting by text, numbers, dates and times, multiple columns, custom lists, and formatting such as cell color, font color, or icons. | Google Sheets supports alphabetical and numerical sorting, advanced range sorting with additional sort columns, and color-based sorting. | Notion database views can sort by properties in ascending or descending order, and multiple sorts can be reordered by priority. | Acrobat mainly organizes PDF pages, such as moving or copying pages; the official page does not describe spreadsheet data sorting. |
| WPS Advantages | Advantage: WPS provides both ribbon access and right-click access, making it convenient to switch between quick sorting and multi-condition sorting. | Compared with WPS: Excel offers more detailed sort types such as custom lists and icon sorting; WPS in this guide focuses on common spreadsheet sorting entry points. | Compared with WPS: Google Sheets is centered on online collaboration and range sorting; WPS provides direct desktop access from both the ribbon and the context menu. | Compared with WPS: Notion sorting depends on database properties and views, which fits project information management; WPS is more direct for worksheet cell data. | Compared with WPS: Adobe focuses on PDF page organization rather than spreadsheet data sorting. |
| Official Source | — | Sort data in a range or table in Excel | Sort & filter your data | Views, filters, sorts & groups | Move or copy pages within PDFs |
Overall Conclusion
WPS Sort works well for direct spreadsheet data organization on Windows, with clear entry points for ascending, descending, and multi-condition sorting. If your work depends more on online collaboration, database property sorting, or PDF page management, another product may fit that specific scenario better.
Use Cases
| No. | Scenario | Suitable for | Main issue | Solution |
|---|---|---|---|---|
| 1 | Grade list review | Teachers and school staff | Need to check high or low scores quickly | Sort the score column in ascending or descending order |
| 2 | Sales data review | Sales and operations teams | Need to rank amounts or quantities quickly | Sort the sales column |
| 3 | Inventory list management | Warehouse and purchasing staff | Need to organize restocking priorities | Sort the inventory column |
| 4 | Multi-field record organization | Finance and administrative staff | Need to sort by category and then by time | Use Custom Sort with multiple levels |
| 5 | Quick data checks | General office users | Want to sort from the current cell quickly | Use the right-click Sort menu |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Basic sort features | ✅ Ascending, descending, and custom sort are available | ✅ Available |
| Cloud storage | 1 GB | 20 GB |
| Template downloads | Limited | More template-related benefits |
| Basic PDF features | ✅ Available | ✅ Available with more related capabilities |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended plan | Reason |
|---|---|---|
| Everyday spreadsheet sorting | Free | The sort feature itself is available directly for regular office work |
| Need more cloud storage and broader benefits | WPS Premium | Better for users who also need more storage and expanded office benefits |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page