How to Use WPS Sort on macOS

Use WPS Sort on macOS with 9 how-to topics covering ascending, descending, and custom sort from the ribbon, right-click menu, and Home tab; 9 are free and 0 are membership-related.

How-to Index

How-to Guide

1. Ascending Sort from the Ribbon

Entry point: Data tab → Sort drop-down menu → Ascending

1. Select any cell in the data you want to sort in ascending order.
2. Click the Sort drop-down menu on the Data tab.
3. Click Ascending.

Success Criteria

• UI state: The selected data is reordered from smaller to larger values, or from earlier to later entries in the active column.
• Next actions: You can save the file, undo the action, or run another sort.

Tips While Using

• Common mistakes: If you select only part of the data, related rows may not move together.

2. Descending Sort from the Ribbon

Entry point: Data tab → Sort drop-down menu → Descending

1. Select any cell in the data you want to sort in descending order.
2. Click the Sort drop-down menu on the Data tab.
3. Click Descending.

Success Criteria

• UI state: The selected data is reordered from larger to smaller values, or from later to earlier entries in the active column.
• Next actions: You can review the result, undo it, or sort again.

Tips While Using

• Common mistakes: If the active column is not the one you intended, the result may not match your expected order.

3. Custom Sort from the Ribbon

Entry point: Data tab → Sort drop-down menu → Custom Sort

1. Select any cell in the data you want to sort.
2. Click the Sort drop-down menu on the Data tab.
3. Click Custom Sort.
4. In the dialog box, set the primary key, sort on option, and order.
5. Click Add Condition to set a secondary key.
6. Click OK.

Success Criteria

• UI state: The data is reordered according to the multi-condition sort settings.
• Next actions: You can adjust the sort settings again or save the result.

Tips While Using

• Common mistakes: In a multi-condition sort, an incorrect primary key can affect how later conditions work.

4. Ascending Sort from the Right-Click Menu

Entry point: Right-click any cell → Sort drop-down menu → Ascending

1. Select any cell in the data you want to sort in ascending order.
2. Right-click the selected cell and open the Sort drop-down menu.
3. Click Ascending.

Success Criteria

• UI state: The data is sorted in ascending order.
• Next actions: You can continue using other sort commands from the right-click menu.

Tips While Using

• Common mistakes: If you right-click outside the target data area, the command may apply to a different range.

5. Descending Sort from the Right-Click Menu

Entry point: Right-click any cell → Sort drop-down menu → Descending

1. Select any cell in the data you want to sort in descending order.
2. Right-click the selected cell and open the Sort drop-down menu.
3. Click Descending.

Success Criteria

• UI state: The data is sorted in descending order.
• Next actions: You can continue adjusting the sheet or undo the sort.

Tips While Using

• Common mistakes: If you do not confirm the selected range first, the sort may run only on the current active area.

6. Custom Sort from the Right-Click Menu

Entry point: Right-click any cell → Sort drop-down menu → Custom Sort

1. Select any cell in the data you want to sort.
2. Right-click the selected cell and open the Sort drop-down menu.
3. Click Custom Sort.
4. In the dialog box, set the primary key, sort on option, and order.
5. Click Add Condition to set a secondary key.
6. Click OK.

Success Criteria

• UI state: The data is sorted by the configured multiple conditions.
• Next actions: You can review the result or reopen Custom Sort to adjust the settings.

Tips While Using

• Common mistakes: If the sort-on option is set incorrectly, the final order may differ from what you expect.

7. Ascending Sort from the Home Tab

Entry point: Home tab → Data Processing drop-down menu → Sort drop-down menu → Ascending

1. Select any cell in the data you want to sort in ascending order.
2. Click Data Processing on the Home tab.
3. Click the Sort drop-down menu.
4. Click Ascending.

Success Criteria

• UI state: The data is reordered in ascending order.
• Next actions: You can continue using other data processing commands on the Home tab.

Tips While Using

• Common mistakes: If you confuse Data Processing with other Home commands, you may not open the correct menu.

8. Descending Sort from the Home Tab

Entry point: Home tab → Data Processing drop-down menu → Sort drop-down menu → Descending

1. Select any cell in the data you want to sort in descending order.
2. Click Data Processing on the Home tab.
3. Click the Sort drop-down menu.
4. Click Descending.

Success Criteria

• UI state: The data is reordered in descending order.
• Next actions: You can review the result or undo the action.

Tips While Using

• Common mistakes: If you do not open the Sort submenu first, the command may be hard to find.

9. Custom Sort from the Home Tab

Entry point: Home tab → Data Processing drop-down menu → Sort drop-down menu → Custom Sort

1. Select any cell in the data you want to sort.
2. Click Data Processing on the Home tab.
3. Click the Sort drop-down menu.
4. Click Custom Sort.
5. In the dialog box, set the primary key, sort on option, and order.
6. Click Add Condition to set a secondary key.
7. Click OK.

Success Criteria

• UI state: The data is reordered by the configured multi-level sort rules.
• Next actions: You can keep editing the sheet, save the file, or adjust the sort rules again.

Tips While Using

• Common mistakes: Before a multi-condition sort, unclear headers or column meanings can lead to the wrong sorting logic.