WPS Print Area is a page setup feature in WPS Spreadsheet on macOS for defining what part of a worksheet to print; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | All listed tasks are available directly |
About This Feature
Overview
Print Area is a built-in page setup feature in WPS Spreadsheet on macOS that lets you define a specific cell range for printing instead of printing the entire worksheet. It is useful when you only want to print key sections of reports, lists, reconciliations, or staged data tables.
Its main tasks include:
- Set Print Area: Select cells and define the selected range as the print area.
- Add to Print Area: Add another cell range so multiple areas can be printed.
- Clear Print Area: Remove the current setting and return to printing the full worksheet.
This feature helps reduce unnecessary output and gives you better control over paper usage and page layout. Print area settings are saved with the workbook for later use.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A macOS device that can run WPS Office for Mac normally |
| App version | The latest version of WPS Office for Mac is recommended |
| Network | No mandatory internet connection is required for local print area setup; downloading, installation, and account-related actions require internet access |
| Other | You need an editable spreadsheet file open in WPS Spreadsheet |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation | Download the Mac installer, follow the on-screen steps, and launch WPS Office |
| Post-install check | Open a spreadsheet file and confirm that the Print Area entry is available in page-related controls |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Lets you set, add, and clear a print area in a spreadsheet so only selected worksheet ranges are printed. | Excel supports setting or clearing a worksheet print area and adding multiple print areas; each print area prints as a separate page. | Google Sheets lets you print selected cells and adjust output with custom page breaks during printing. | Notion lets you export a page or database as PDF and then print it, but it does not provide spreadsheet-style print area controls for cell ranges. | Adobe Acrobat provides PDF print settings, scaling, and output controls for finished PDF files rather than worksheet cell-range print areas. |
| WPS Advantages | Advantage: You can define print ranges directly inside the spreadsheet editing workflow. Distinct: It supports setting, adding, and clearing print areas for routine worksheet printing. | Compared with WPS: Excel offers a similar print-area workflow, and Microsoft notes that multiple print areas print on separate pages. | Compared with WPS: Google Sheets focuses more on print-time selection such as Selected cells instead of a workbook-saved worksheet print area workflow. | Compared with WPS: Notion is better suited to page export and documentation workflows than cell-range-based spreadsheet printing. | Compared with WPS: Adobe is more suitable after content has already been turned into PDF, while WPS is more direct when the source content is still in a spreadsheet. |
| Official Source | — | Set or clear a print area on a worksheet | Print from Google Sheets | Export your content | Basic PDF printing tasks |
Overall Conclusion
If your content is still in a spreadsheet and you need to control print ranges repeatedly, WPS Print Area fits that workflow directly. Other products also support printing, export, or page output, but their entry points and use cases differ depending on whether you work in spreadsheets, documents, or PDFs.
Use Cases
| No. | Scenario | Suitable users | Main issue | How it helps |
|---|---|---|---|---|
| 1 | Monthly report printing | Finance and admin teams | The worksheet contains a lot of data, but only the summary section should be printed | Select the summary cells first, then set the print area |
| 2 | Printing separate data blocks | Operations and analysts | Multiple independent sections in one worksheet need to be printed | Use Add to Print Area to include more ranges |
| 3 | Returning to full-sheet printing | Teachers, students, and office users | A print area was set earlier, but now the whole worksheet is needed | Use Clear Print Area to restore full-sheet printing |
| 4 | Saving paper and controlling layout | General office users | Printing often includes blank columns, helper columns, or notes | Keep only the required cell range in the print output |
| 5 | Reusing a fixed print template | Teams that reuse the same workbook | Re-selecting the same range every time takes extra effort | Save the print area in the workbook for later reuse |
Membership & Benefits
Free vs WPS Premium
| Feature | Free | WPS Premium |
|---|---|---|
| Print Area setup | ✅ Available | ✅ Available |
| Basic spreadsheet editing | ✅ Available | ✅ Available |
| PDF features | ✅ Basic access | ✅ More complete access |
| Cloud storage | 1 GB | 20 GB |
| Template downloads | Limited | More available content |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Setting print areas and printing regular spreadsheets | Free | Print Area itself is available directly and covers basic output needs |
| Needing more PDF tools, cloud storage, or broader office features | WPS Premium | Suitable for users who also need more advanced office capabilities |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page