How to Use WPS Print Area on macOS

Use Print Area with 3 how-to topics, including Set Print Area, Add to Print Area, and Clear Print Area; choose a topic from the index and follow the steps.

How-to Index

How-to Guide

1. Set Print Area

Entry: Page tab → Print Area → Set Print Area

1. Select the cell range that you want to print in the worksheet.
2. Click the Page tab.
3. Click Print Area.
4. Select Set Print Area.
5. The selected range becomes the current print area.

Success Criteria

• Interface result: The selected cell range is used as the print output range.
• Next action available: You can continue to Print Preview or print directly.
• No side effect: Unselected worksheet content is not included in the current print area.

Tips While Using

• Common mistake: Opening the Print Area menu before selecting cells may not give the expected result.
• Environment note: This setting applies to the current worksheet, so check the range again after switching sheets.

2. Add to Print Area

Entry: Page tab → Print Area → Add to Print Area

1. Select the cell range that you want to add to the print output.
2. Click Print Area on the Page tab.
3. Select Add to Print Area.
4. The new range is added to the current print setup.
5. Multiple areas print on separate pages.

Success Criteria

• Interface result: The selected range outside the original print area is added to the print setup.
• Next action available: You can check page breaks and output in Print Preview.
• No side effect: The original print area is not removed directly.

Tips While Using

• Common mistake: Assuming multiple areas will automatically merge onto one page.
• Environment note: Final pagination depends on page settings, paper orientation, and related layout options.

3. Clear Print Area

Entry: Page tab → Print Area → Clear Print Area

1. Open the worksheet that you want to return to full-sheet printing.
2. Click Print Area.
3. Select Clear Print Area.
4. The current worksheet returns to printing the full worksheet.

Success Criteria

• Interface result: The existing print area restriction is removed.
• Next action available: You can print the entire worksheet content.
• No side effect: Worksheet data itself is not changed.

Tips While Using

• Common mistake: Clearing the print area on the wrong worksheet.
• Environment note: If the workbook previously saved a print area, preview the output again after clearing it.