This how-to guide includes 3 topics for Page Break Preview, covering how to enter the view, switch it from the status bar, and adjust page break positions.
How-to Index
| No. | Topic | Membership Requirement |
|---|---|---|
| 1 | 1. Enter Page Break Preview | Free |
| 2 | 2. Switch Page Break Preview from the Status Bar | Free |
| 3 | 3. Adjust Page Break Positions | Free |
How-to Guide
1. Enter Page Break Preview
Entry: View tab → Page Break Preview
- Open the spreadsheet file that you want to review before printing.
- Click the View tab.
- Click Page Break Preview.
- Check whether the worksheet switches to Page Break Preview mode.
- Review the blue dashed lines that indicate page boundaries.
- Click Page Break Preview again to exit the preview mode.
Success Criteria
- Interface result: The worksheet shows page break preview with visible page boundaries.
- Next action available: You can continue reviewing page ranges or drag page break lines.
Tips While Using
- Common mistake: If no spreadsheet file is open, you cannot review page break preview meaningfully.
- Environment note: If you need to confirm the final paper output, review print settings as well.
2. Switch Page Break Preview from the Status Bar
Entry: Bottom status bar → Page Break Preview
- Open a spreadsheet file and look at the status bar at the bottom of the window.
- Find Page Break Preview in the status bar.
- Click it to enter Page Break Preview mode.
- To return to the normal editing view, click Normal View.
Success Criteria
- Interface result: The view switches after you click the status bar option.
- Next action available: After entering Page Break Preview, you can continue checking page boundaries.
Tips While Using
- Common mistake: If the window is too narrow, confirm that the status bar controls are fully visible.
3. Adjust Page Break Positions
Entry: Blue page break lines in Page Break Preview
- Enter Page Break Preview first.
- Move the pointer over a blue page break line.
- When the pointer changes to a draggable state, click and drag the line.
- Move the page boundary to the position you want.
- Release the mouse to finish the adjustment.
Success Criteria
- Interface result: The page break line moves to a new position.
- Next action available: You can continue adjusting other page breaks or return to normal view for editing.
Tips While Using
- Common mistake: If the page break line is not selected accurately, the drag action may not work.
- Environment note: Page break changes affect the print result, so review the page layout again after adjustment.