WPS Header and Footer on macOS helps you place fixed information at the top and bottom of printed spreadsheet pages; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Header and Footer in WPS Office for Mac is a page setup feature for spreadsheets. It is used to add fixed content to the top and bottom of printed pages, such as page numbers, dates, file names, company names, and custom text.
Its main capabilities include:
- Insert headers and footers from the Page tab or from Print Preview.
- Use preset styles to quickly add page numbers, dates, file names, and similar content, with options such as Different First Page or Different Odd and Even Pages.
- Customize content in the left, center, and right sections, including text, images, page numbers, time, and total page count.
This feature is useful for printed reports, finance sheets, project materials, and other documents that need a consistent page layout across multiple pages.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Mac device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office for Mac |
| Network | No mandatory network connection is required for local header and footer editing; network access is needed for download, installation, and account-related actions |
| Other | Open an editable spreadsheet file and review the result in a print-related view when needed |
Download & Installation
Before you use Header and Footer, install WPS Office for Mac first.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Spreadsheets and confirm that the Header and Footer entry is available from the Page tab or Print Preview |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In WPS Spreadsheets on macOS, you can enter header and footer editing mode, use preset styles, add custom text, and insert page numbers, dates, file names, images, and total page count. | Word lets users insert a header or footer, choose a built-in style, edit existing content, and use a different first page option before closing header and footer editing. | Google Docs lets users add headers and footers, use a different first page, use different odd and even pages, and adjust header and footer margins. This feature is available in pages format rather than pageless format. | Notion officially documents header customization for Notion Sites, including navigation, search, breadcrumbs, and related site-level display settings rather than print document headers and footers. | Acrobat lets users add headers and footers to PDFs, which is useful when fixed information needs to be added after a file has already been exported as PDF. |
| WPS Advantages | Advantage: WPS fits spreadsheet print layout work directly and supports both preset content and custom content from a page setup or print preview workflow. | Compared with WPS: the official page focuses on document header and footer editing in Word rather than spreadsheet print pages. | Compared with WPS: the official workflow applies to Google Docs documents in pages format, not spreadsheet print pages. | Compared with WPS: the official feature is centered on website header customization instead of spreadsheet page headers and footers for printing. | Compared with WPS: Acrobat is more suitable for adding headers and footers during PDF post-processing instead of during spreadsheet editing. |
| Official Source | — | Insert a header or footer | Use headers, footers, page numbers & footnotes | Edit & customize your Notion Sites | Add headers and footers to PDFs in Acrobat |
Overall Conclusion: WPS is a practical fit when your work starts in spreadsheets and you want to set header and footer content before printing. If you need quick preset insertion and direct custom editing in a spreadsheet workflow on macOS, WPS aligns well with that use case.
Use Cases
| No. | Scenario | Suitable for | Main issue | How it helps |
|---|---|---|---|---|
| 1 | Printing financial reports | Finance and administrative staff | Multi-page reports need page numbers and file identification | Add page numbers, total pages, or file names in the footer |
| 2 | Exporting project materials | Project managers and team members | Printed materials are hard to identify by version or ownership | Add company name, date, or project name in the header |
| 3 | Creating formal forms | Teachers, office staff, and coordinators | The first page needs different content from later pages | Use Different First Page or Different Odd and Even Pages |
| 4 | Printing worksheets in batches | Data processing staff | Repeating fixed notes on every page takes time | Reuse preset header and footer content |
| 5 | Producing branded layouts | Teams that need a consistent visual format | Default styles do not fully match the required layout | Customize the left, center, and right sections or insert images |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Basic header and footer editing | Available | Available |
| Basic spreadsheet page setup | Available | Available |
| Cloud storage and broader benefits | 1 GB cloud storage | 20 GB cloud storage or broader plan benefits |
| Templates and some advanced benefits | Limited | More benefits depend on the selected plan |
Source: WPS Office pricing page
Recommendations
| Use case | Recommended plan | Why |
|---|---|---|
| Everyday spreadsheet printing with basic page numbers or dates | Free | Basic header and footer editing is available for regular print tasks |
| Users who also need more cloud storage, sharing, or broader office benefits | WPS Premium | Better suited for users who want storage, collaboration, and additional plan benefits together |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page